Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC].

**Job Overview**:
**Key Responsibilities**:
**Office Services**:

- Delivery and provision of day-to-day operations in the Zurich office and providing a safe, clean and secure working environment at all times
- Effectively liaise with local Marsh McLennan facilities management, ensuring Oliver Wyman needs are considered and services delivered as needed
- Book meeting rooms and ensure their logistics including general set up/clean-up of rooms, catering requests, liaising with technology services for audio and video conferencing requests
- Handle incoming and outgoing mail and packages
- Work with the MMC facility management team to ensure compliance in all aspects of Health & Safety
- Assist with general and preventive equipment maintenance including coordination of repairs
- Ordering, stocking and inventory of office and kitchen supplies
- Provide content and updates for the Zurich office page on SharePoint
- Work effectively with all departments to handle requests and to fulfil common goals in a proactive and customer service manner
- Support local management in the mobilization, delivery and coordination of building projects, renovations or refurbishments, and moves
- Manage corporate American Express program for all staff in Switzerland
- Any general duties as directed by local management

**Key Responsibilities**:
**Office Assistant**
- Understand each support department’s business goals and help to push them forward
- Work with assigned Support Professionals and take over overflow/help out as advised
- Supports local assistants with various administration tasks
- Support Partners, Social Committee on both internal and client related events (such as Alumni gatherings, Xmas events, staff offsites, Happy Hours, etc.)
- Finance support: Manage contract sourcing, procurement and supplier management
- Submission / controlling of invoices, check accuracy and coding of invoices prior to submitting for payment; timely delivery of invoices sent to our clients; contract management; project controllership
- HC/Recruiting support: Organise local onboarding of new hires; ensure timely provision of desk, laptop and other requirements; support recruiting days and other events related to recruiting efforts

**Your profile**:

- 2+ years’ experience working in an administrative environment
- Experience in fast-paced management consultancy or professional services environment preferred, but is not essential
- Excellent verbal and written communication skills and being able to deal with people at all levels across a multicultural environment
- A team player who has experience with and enjoy working as part of a team
- Customer service focused - You are dedicated to meeting the expectations of all staff through securing effective relationships and executing deliverables to the highest standards
- The ability to prioritise and manage your own time
- A self-starter, flexible attitude, hard-working and results driven
- Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

**Your skills**:

- Fluent in German and English
- Advanced knowledge in Microsoft Outlook, Word and Excel and working knowledge of PowerPoint helpful