Facilities Coordinator

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
WE'RE HIRING - FACILITIES COORDINATOR

**ABOUT US**:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

**INGENUITY**: EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE’D ENCOURAGE YOU TO SHOW YOUR INGENUITY

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

**JOB TITLE**: FACILITIES COORDINATOR

**REPORTS INTO**: FACILITIES MANAGER

**ABOUT THE ROLE**:
The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk.

The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

**KEY RESPONSIBILITIES**:
Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives

Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors

Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

Assist in the procurement of vendors and services as required

Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Ensure prompt and accurate management of purchase orders in the internal financial management platform

Assist with the monthly accrual reports and help monitor the finance trackers

Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures

Assist in the implementation of the property risk management program and industry best practice operations

Maintain premises in neat and good working condition at all times

Maintain duplicate office keys in good order

Support the implementation and monitoring of disaster recovering and business continuity plans

Follow established escalation procedures and incident reporting procedures

Provide support for regular management reports and projects as required

Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

**WORKING LIFE**:
On a daily basis you will be working across multiple sites

The main business language spoken in our offices is English. Knowledge of English is essential

The role will be structured on a shift basis over a 5-day week

On occasion you may be required to work weekends or bank holidays, this will be arranged in advance and in accordance with the rota

**ABOUT YOU**:
You are keen to develop within the workplace, spending time supporting a multi disciplinary team g