Admin. Assistant Procurement Emea

vor 1 Woche

Zug, Schweiz Johnson & Johnson Vollzeit

Caring for the world, one person at a time... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products, and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.
We are looking for an Executive Assistant, reporting to the Vice President Procurement Janssen and Customer Experience EMEA

**Executive Assistant (f/m/d), Location: Zug, Switzerland**

Main Responsibilities:

- Agenda management and general administrative tasks for VP Procurement, EMEA and direct team
- Agenda management and general administrative tasks for functional Senior Directors
- Organization of weekly, monthly, and quarterly Leadership Team meetings
- Ad hoc/backup administrative support for the EMEA, Commercial Procurement Teams based in Switzerland, Belgium and other local markets.
- Booking of flights, hotels, and cars for Sr. Directors and above
- Management of monthly expenses for Sr. Directors and above
- Manage all logistics for interviews
- Handle all new employee requests and coordinate onboarding
- Edit and send announcements for the Procurement team
- Coordination of internal and external events, conferences, and meetings locally and outside of Switzerland
- Various administrative tasks upon request of the team including (i.e. PO creation for team, processing of invoices for team, etc)
- Record keeping/compliance assessments monitoring and follow ups for the team

**Qualifications**:
Who we are looking for:

- Commercial Apprentice Certificate, General Commercial Degree or equivalent
- At least 5 years of experience as an Executive Assistant or similar roles
- Experience working a multinational and multicultural company and office environment
- Knowledge of Health Care sector is a plus
- Knowledge Procurement functions would be a real asset
- High computer literacy (MS-Office pack)
- Very reliable with a strong sense of completing tasks to the agreed quality and time
- Ensures professional interaction with diverse stakeholders outside the department
- Dynamic and great team player willing to give the extra effort for the team
- Very flexible, stress resistant and capable to deal with ambiguity
- A self-starter who will take initiative to improve things when applicable
- Able to manage priorities, to anticipate and be reactive when needed
- Proficient level in English (both written and spoken)
- Second languages would be an asset

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