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Administrative Assistant

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Lausanne, Schweiz EPFL Vollzeit

The Ecole polytechnique fédérale de Lausanne (EPFL) is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of 16,000 people, including over 10,000 students and 3,500 researchers from 120 different countries.
- For the Data Intensive Applications & Systems Lab (DIAS), led by Professor Anastasia Ailamaki within the School of Computer and Communication Sciences at EPFL, we are looking to recruit an:
**Administrative assistant (50%) - W/M**:
**Main duties and responsibilities include**:

- Accounting management (e.g., account follow-up, budget forecasting, financial reporting of the lab’s funds, audits). Experience in managing European funds, SNF funds and third party.
- Administrative management of staff members & interns, support to hiring process, accreditation, abences follow-up, onboarding of new joiners, employees’ lifecycle.
- Organization of travels of the professor and collaborators.
- Expense reports, credit card management and follow-up.
- Organization of visitors’ venue (visas, logistics, travel and accommodation).
- Support in the organization of exams (interaction with experts and SAC).
- Support to the team unity and spirit by actively contributing with team building initiatives.
- Participate and help organize team activities such as weekly lunches.
- Evaluate new opportunities and make proposals to improve the team’s efforts such as equipment, lab space, etc.
- Provision of general support and logistics to the lab, purchases, invoicing, offices, etc.

**Your profile**:

- Full proficiency in both French and English is mandatory (both written and spoken). German is an asset.
- Self-driven, good sense of organization and initiative, rigorous and attention to detail, autonomous, flexible.
- Directness and professionalism are key.
- Strong financial skills, proven ability to manage budgets and (external) funds in full autonomy.
- Ability to interact with all levels of faculty, staff and students in a multicultural environment.
- Computer skills with a very good command of Office tools (Excel, Word, Outlook, etc...).
- A previous experience as an administrative assistant is required.
- Previous experience at EPFL is a strong asset.
- Commercial background or education (CFC de Commerce or equivalent).

**We offer**:

- Excellent work conditions
- A multicultural and stimulating environment
- Possibilities for further education

**Start date**:
As soon as possible

**Term of employment**:
Unlimited (CDI)

**Work rate**:
50%

**Remark**:
**Reference**:
Job Nb 2862