Finance Academy Project Coordinator

>9,000 That’s how many associates in the Finance Academy has training globally since 2017 The Finance Academy is a platform within Novartis for tailored training offered to Finance colleagues across the world. Our internal faculty is engaged in the development and delivery of a broad program portfolio. - In our Corporate (Global Corporate Finance) division we are looking for a responsible, highly professional and agile individual to join our excellent team in the position of a Finance Academy Project Coordinator and Admin We are welcoming a mature, independent and very people oriented professional like you to lead our administrative project coordination and assistance in delivering the various Finance Academy learning programs, virtually and as face to face. In this role you will leverage technology, look for (and implement) suitable processes to improve both efficiency and customer satisfaction. You will look across Finance Academy programs to identify best practices on effective training/learning delivery and offer support to Head of Novartis Training and Development: Sounds interesting? It is A unique opportunity for higly motivated and professional people to join us and become an invaluable member of our team.**Responsibilities**: - Finance Academy Coordination (60%): - Leads administrative project coordination in delivering the various Finance Academy learning programs, virtually and F2F. Leverages technology, looks for, and implements, suitable processes to improve both efficiency and customer satisfaction. - Networks and builds relationships with local administrative experts engaged to support the delivery of Finance Academy programs F2F on Novartis campuses world-wide. - Oversees delivery quality and efficiency by Novartis resources in Hyderabad, including training and coaching for continuous improvement. - Maintains accurate dashboards, statistics and training records. - Keeps track of expenses vs. budget, as well as the accuracy of intercompany charges for participant fees. Looks across Finance Academy programs to identify best practices on effective training/learning delivery. - Manages Finance Academy material and assets independently. Administrative Support (40%): - Manages calendar, meetings and ad hoc requests for Head Novartis Finance Training & Development independently and proactively, whilst planning ahead and resolving conflicts. - Organizes travel (flights/visa/hotel/transfer/agenda, etc.) and expenses reimbursement for both operational manager and Director Global Finance Training & Development. - Sets up various meetings in a variety of formats (VC, TC, F2F, external/internal interviews). - Assembles agenda and pre-reads of various team meetings (Finance Academy lead faculty calls, project meetings, etc.) - Supports onboarding of new colleagues in the Finance Academy team by ordering IT equipment, organizing logistics, and setting up onboarding intro meetings. - Maintains various distribution lists and SharePoint sites and manages access rights in a timely way to incorporate people moves. - Manages purchase orders, including GR and invoicing, liaising with Accounting, Sourcing, and vendors on payments. - Organizes mid - and end-year appraisal process for Finance Academy associates and others as needed. **Commitment to Diversity & Inclusion**: - Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._ **Minimum requirements** - What you will bring to the role: - A university degree or “Fachhochschule” in area of Finance, Human Resources, Communication, Business, or similar. - Minimum 3 years of experience as Administrative Expert, with proven capability in managing complex projects and working across borders. - A very people oriented person: Passionate in helping other people grow and develop. - Excellent English (both written and oral). - Knowledge of German is an advantage. - Strong agility and self awareness. - A mature and highly professional individual. Join our Novartis Network: - If this role is not suitable to your experience or career goals but you wish to stay connected to learn more about Novartis and our career opportunities, join the Novartis Network here: - Why Novartis? - 766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. - We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. - We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the great