Assistant International Programmes

Vor 3 Tagen

Zürich ZH, Schweiz Helvetas Vollzeit

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

For our **International Programme** **department** and our **Advisory Services/ Learning & Innovation** **team** both based in Zurich, we are looking for a dedicated and enthusiastic Assistant to join our organization as per **December 1, 2024** or upon agreement.

**YOUR MAIN TASKS**:
In this dynamic role, you will play a crucial part in supporting the International Programmes Department, dedicating approximately 70% of your time to this area. You will also contribute to Learning & Innovation team which forms part of our Advisory Services, utilizing the remaining 30%. This position offers a unique opportunity to engage with diverse projects and making a meaningful impact in our organization.

**International Programmes**
- General administration for the International Programmes Department, including contracting, procurement, correspondence, travel arrangements, and ad hoc requests.
- Provide comprehensive administrative and secretarial support to the International Programme Directors.
- Welcome visitors and coordinate their programs, meetings, and induction schedules for new staff.
- Assist with the administration of country programs and humanitarian responses.
- Facilitate the organization of meetings and events.
- Maintain document filing in the intranet and on SharePoint, and support the migration to SharePoint.

**Advisory Services**
- Manage contracts, invoices, and payments for the Learning & Innovation (LNI) team.
- Collaborate with the LNI team to coordinate requests, conduct information searches, and handle correspondence.
- Oversee licenses for software related to knowledge management, learning, and innovation.
- Contribute to the editing of the LNI newsletter.
- Support the facilitation of both online and face-to-face meetings for the LNI team.

**YOUR QUALIFICATIONS**:

- Education: Completion of Kauffrau/Kaufmann EFZ or equivalent qualifications.
- Experience: At least three years of relevant work experience.
- Language Skills: Fluency in German and in English (at least B2 level) with additional languages being a plus.
- Administrative Knowledge: Strong understanding of administrative processes.
- Attention to Detail: Highly accurate and efficient in managing administrative tasks.
- Service Orientation: Proactive and dedicated to providing exceptional service.
- Technical Proficiency: Competent in IT tools, including MS Word, Excel, PowerPoint, Teams, Outlook, SAP, and SharePoint; a genuine interest in technology is a plus.
- Eagerness to learn combined with being open and enthusiastic about taking on new challenges.
- Strong interest in the work of a development cooperation.

**OUR OFFER**:
We offer you an interesting challenge in a motivated team with attractive working conditions. You can expect a modern workplace in a multicultural setting in the centre of Zurich.

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