Secretary/administrative Assistant

EUMETSAT is headquartered in Darmstadt, where over 1,000 employees and contractors from 30 Member States collaborate to develop and operate a fleet of state of the art earth observation satellites. The headquarter also houses a large data centre building and the operations control centre which is staffed 24 hours a day and 7 days a week to ensure that EUMETSAT’s important mission can be fulfilled.

The headquarter campus has recently seen a large expansion through the construction of new buildings, including an own Childcare Centre.

Withing the General Services Division (GES), providing Facility Management (FM) Services for the EUMETSAT Headquarters Buildings and their facilities, you will provide administrative and secretarial support to the Head of the General Services Division and to the staff of the GES Division. The mission of GES is to ensure the proper and smooth running of the Headquarters Buildings and their related facilities, including provision of technical and general infrastructure services across the entire organisation, which includes large technical departments and a satellite control centre.

**What you’ll be doing**
- Assistance, including administrative and secretarial support to the Head of the General Services Division;
- Providing administrative and secretarial support to the Division, including scheduling of meetings, support for travel bookings, and preparation and administration of documents and relevant correspondence;
- Secretarial /administrative support to the Health and Safety Steering Committee;
- Assist in the preparation of regularly scheduled reports and management summaries;
- Monitor and follow-up of GES actions arising from Senior Management;
- Administrative support in liaison with local and regional authorities;
- Assist in preparing and processing EUMETSAT documents for delegate body meetings and other international correspondence;
- Maintain the GES archive;
- Dispatch to key persons the GES related Service Calls in JIRA and monitor the scheduling and timely closing of these actions;
- Preparation, organisation and support of the General Briefing Meetings following Council Meetings as well as DG’s New Year’s Address and support the preparation of General Briefing Meetings under the responsibility of Internal Communication;
- Administrative support to the organisation of corporate events under GES responsibility
- Administrative support to the Project Management of Large Infrastructure Projects;
- Minute taking in meetings, including translation from German to English language.
- Provide support to GES Project Control team by processing Electronic Shopping Carts in SAP;
- Support the long-term Accommodation Planning.

**What we offer**
- Excellent salary, of up to Euro 4500 **NET (after income tax)** based on skills and experience
- Flexible working time including additional flexi-leave
- Full medical coverage for employee and family
- Attractive pension
- 30 days of annual leave + 14.5 days public holidays
- Training and development support
- Relocation allowance and support (if applicable)

**Requirements**:
**Qualifications**

Full secondary education required, professional qualification as a secretary or administrative assistant would be advantageous.

**Skills and Experience**
- Proven secretarial experience in a high-volume multi-lingual environment, with excellent organizing skills;
- Experience in the use of Word, Excel and PowerPoint or similar software programmes;
- Demonstrated experience in using a document management tool;
- Knowledge of ERP-System SAP would be an advantage;
- Excellent interpersonal and communication skills with the ability to work both independently and as part of a team, combined with a proactive and helpful working style;
- Prioritisation ability of high volume and diverse in nature workload.

**Languages**

**APPLICATIONS MUST BE SUBMITTED IN ENGLISH. WE WILL BE UNABLE TO CONSIDER APPLICATIONS SUBMITTED IN OTHER LANGUAGES.**

EUMETSAT is an international organisation employing staff from across all 30 member states and this role is being advertised on multiple international job boards, but please note that this role would be based in Darmstadt, Germany and would require international applicants to relocate if successful.

**More about us**

**EUMETSAT’s role is to establish and operate meteorological satellites to monitor the weather and climate from space - 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.**

**EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.**

**As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, G