Office Admin

At TRG we work in a global environment where every diverse personality and culture is included. We look for talented people all over the world who have passion for what they do and work together, shoulder to shoulder, to empower our customers in their fight against crime and terror. Though technology is important, people always come first **Our Core Values are our DNA, so if your DNA matches ours, you are at the right place** - ** Whatever it takes** We follow a can-do approach, taking responsibility for milestones. - ** Passion is our fuel** We Learn. We Grow. We Innovate. - ** We make an impact** We bring innovation and always ask why. - ** We work together** One for all, and all for one. **About you** We are looking for a highly organized and reliable Office Admin to take on the role of on-site administrative lead for our Swiss entity, while also serving as an integral member of TRG’s global administrative team. In this role, you will be responsible for managing day-to-day administrative operations in Switzerland, ensuring regulatory compliance, and coordinating with external stakeholders such as banks, legal advisors, and service providers. As part of the global admin team, you will also provide administrative support to employees across the organization in various areas. In addition, you will support the President with any administrative needs that may arise, particularly those related to Swiss operations. **What You’ll Do**: - Swiss TRG Interface - Work with TRG global admin to carry out local needs - Work with financial team to coordinate and manage financial needs - Work with legal team to coordinate and manage local needs - Administrative Management - Serve as a point of contact for all employees on various operational and administrative matters, providing solutions and hands-on support. - Lead and execute a variety of projects, such as client visits, conferences, internal initiatives, and other company-wide efforts. - Take part in planning and executing company-wide events, including annual gatherings and periodic employee meetups. - Support the corporate team with ongoing ad hoc projects as needed. - Assist in managing and implementing the company’s global travel arrangements. - Collaborate closely with employees and management across departments to ensure smooth day-to-day operations. - Support the administration of employee benefits and help ensure a positive employee experience. - Help onboard new employees and ensure they have a smooth integration process. - Stakeholders & Public Institutes Management - Act as the main point of contact for operational and administrative queries - Ensure timely and professional communication back to Swiss local Institutes - Receive and manage all incoming communication from Swiss stakeholders. - Maintain and manage relationships with Swiss service providers such as banks, financial services, legal advisors, and others. - Oversee invoice collection, payment processing,Coordinate with internal TRG departments (Finance, Admin, Legal, Tech, etc.) to gather relevant information and prepare accurate responses. - Regulatory Compliance - Ensure the company’s Swiss entity complies with all applicable regulations. - Serve as the contact person for Swiss regulators. - Work closely with internal TRG teams to prepare formal responses, gather required documentation, and submit reports or responses in a timely manner. - Executive Assistance - Provide personalized administrative support to the company President. - Be available and responsive to support day-to-day scheduling, correspondence, and ad-hoc tasks as needed. - Exercise discretion and confidentiality in all matters related to the President’s responsibilities. **What you’ll bring**: - Proven experience in administrative coordination, stakeholder management, or compliance roles. - Familiarity with Swiss regulatory and business environments is highly preferred. - Excellent communication skills in English; knowledge of German and/or French is a plus. - Highly organized with strong attention to detail and the ability to manage multiple priorities - Comfortable working independently and liaising across global teams. - Discretion, reliability, and a high level of professional integrity. - Pleasant, customer-oriented and team working spirit - Proactive mindset with the capability to take initiatives - Ability to handle confidential information - English and German are a must. **Nice to Have**: - Experience working with multinational teams and cross-border communication. - Prior experience providing executive assistance at a senior leadership level. - Knowledge of finance, legal, or administrative processes in Switzerland. **Your perks**: - ** Working from home** Hit your goals from the comfort of your home because we value the performance, not the place. - ** Flexible hours** because we promote work-life balance. - ** Yearly performance bonus** to reward good performance and hard work. - ** Paid medica