Legal Administrative Assistant

**Position Snapshot**

Location: Vevey, Switzerland
Company: Société des Produits Nestlé S.A.
Act. Rate: Full-Time
Type of contract: Permanent contract

**What we offer at Nestlé**

Flexible work guidelines in terms of core hours and working from home. Please talk to us during the recruitment
process about what flexibility could look like for you
Genuine opportunities for career and personal development
Modern “smart office” locations providing agile & collaborative workspaces
Dynamic international working environment
Attractive additional benefits

**Position Summary**

As a **Legal Administrative Assistant**, you will be supporting M&A and antitrust projects and training programs, including organization, identifying internal stakeholders, handling and following up on legal document requests, ensuring accuracy of data and updating and maintaining relevant files. Additionally, you will be providing administrative support on document preparations, organizing training, preparing travel arrangements and expense reports. You will also be responsible for screening calls and meeting requests as well as maintaining calendars and handling routine correspondence.

We offer a dynamic, inclusive, and international working environment with many opportunities across different businesses, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

**A Day in the Life of a Legal Administrative Assistant**
- Project management including organizing timelines and communications with internal stakeholders
- Assisting with questionnaires from authorities
- Handle and follow up on legal document requests, including Power of Attorney (PoA), proxies, shareholders' resolutions, and legalization
- Organize, maintain and archive relevant files and data for easy retrieval
- Edit and improve guidance documents and presentations, check and fine-tune content, correct spelling and grammar
- Organize travel arrangements and expense reports (airplane, hotel, car, visa) in line with Nestlé Policy and coordinate with Markets when appropriate in case of visits
- Screen phone calls, meeting requests and manage Outlook schedules
- Handle routine correspondence, short notes, and other documents using word processing, spreadsheets, databases, or presentation software
- Organizing internal workshops in Switzerland and the global antitrust L&C conference every 1-2 years
- Support ad-hoc administrative tasks

**What will make you successful**
- Extensive experience as an Executive Assistant
- Excellent knowledge of the corporate structures, functions, and roles within the organization, as well as familiarity with Nestlé-specific systems and software such as Concur and internal administration tools
- Ability to effectively manage stress and handle multiple priorities, demonstrating strong organizational and time management skills
- Excellent communication and stakeholder management skills, both written and verbal
- A creative mindset and a proactive approach to problem-solving, constantly seeking opportunities for continuous improvement
- Open-minded, positive, and can-do attitude
- Very good knowledge of MS office, including PowerPoint and Excel
- Proficient in English and French. German or other languages would be considered a plus

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.
We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.