Family Office Assistant
Vor 7 Tagen
**Client**: A single family office of long-standing repute. A collegial, busy, small office located very near Lausanne. Our client is offering the chance to join a close-knit team in a broad role. **Position**: An urgent need, for a young and junior person, to join a busy, fast-paced small team. You will be eager to take on a broad assistant/secretary type-role supporting a Principal, his businesses, his wife and the family (grown-up children). Good evolution prospects as this is a busy, young and dynamic family who have very active lives, with a large global "footprint". You will be working with 4 other assistants and report to the General Manager. This is an amazing job opportunity for a polished, bi-lingual young graduate with some administrative work experience behind them, as well as strong customer-service skills. Your role will include the following elements, but not limited to: - Travel organisation (global and frequent), diary, agenda coordination - Event planning, organisation and follow-up (order flowers, organise menus, book complex restaurant reservations) - Dealing with local suppliers + 3rd parties (architects, travel agencies, hotels, construction companies, concierge etc) - The checking of the smaller, more simple invoices and expenses, as well as fiscal administrative follow-up (archiving, filing) - Properties coordination for workers and furniture purchase orders, cars coordination with chauffeurs & garage, etc - Banking payments and liaising with external providers (globally) - Being a general right hand to the Principal as a young, team assistant **Profile**: - Bachelor degree e.g in history, business, hospitality, auctioneering or fine arts degree for example or leading hotel school eg EHL - 1-3 years work experience or internships - A first, small relevant administrative assistant/secretarial work experience - at least some exposure or knowledge of the family office environment and their activities; those from other relevant industries such as auction houses, family offices, trust companies and financial services, hospitality etc also considered - Someone who understands "the family office world" and who has a high EQ - Fluent English ("business fluent" or bilingual) a must, as well as mother-tongue/fluent French; any other languages a plus (Spanish, German) - A polished person who is well-presented and looks the part - Excellent customer service skills and used to complex events-planning - A discrete person who knows how to behave within a high profile environment, with good communication skills - A dynamic, flexible mind-set, used to a broad role, able to multi-task and manage a sometimes heavy work load - A team player but also self-sufficient and happy to sometimes work alone - A good head for figures/financials - a numerate person with good attention to details - An autonomous person, used to a small structure, happy to "muck in" and with a discrete, calm nature who is also able to manage pressure and stress - Able to deal with a family and its ever changing wishes and needs (emotional intelligence) - Used to a demanding working environment and able to thrive in one - Comfortable with the full MS Office suite - Local to the Lausanne region preferred for this full-time job (1 day home office per week); there is also parking at the office (which is rare these days) - Available to start ASAP for this exciting permanent contract, full-time position (those on a short notice period of 1 to 2 months of course also considered)
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