Legal Assistant

vor 2 Wochen

Lausanne, Schweiz Frontiers Vollzeit

Who we are

We are on a mission to make all science open, enabling the research community to develop the solutions we all need to live healthy lives on a healthy planet.

Frontiers is one of the world’s largest and most impactful research publishers, dedicated to making peer-reviewed, quality-certified science openly accessible. Our articles have been viewed 4 billion times, reflecting the power of research that is open for all.

Follow the links below to learn more about our work.

What we can offer you

At Frontiers our working model for new roles is hybrid, offering flexibility to work from home while staying connected through our office hubs in key locations. This approach reflects our commitment to productivity, trust, and a collaborative team culture.

We provide a range of benefits across our global locations, including but not limited to:
- 4 additional wellbeing days in addition to existing annual leave allowance- Access to learning platforms and dedicated learning & development time- A range of wellbeing initiatives, including free online yoga classes and an employee assistance plan- Employees can dedicate three days each year to volunteer- Additional benefits depending on your location (e.g. pension plan and private medical care)

The Role

As a Legal Assistant, you will contribute to the effective functioning of the legal department by assisting with managing company documentation and performing various administrative corporate and legal support tasks. Previous legal assistant experience is not required—we are looking for someone with a strong interest in the legal field and a passion for learning. If you have a sharp eye for detail, an instinct for organization, and thrive in a fast-paced environment, we want to hear from you.

Key responsibilities
- Assist with corporate secretarial documentation for Frontiers: collecting signatures, scanning and saving documents and distributing documents as required.
- Support with the submission of official documents, gather relevant information, and coordinate notarization with guidance and advice from the legal team.
- Assist with signing, collecting, storing and archiving contracts.
- Organize and manage digital and manual signatures when necessary.
- Offer administrative support to the legal team, including managing external advisers, travel arrangements, and various administrative tasks (e.g. document formatting, subscription maintenance, invoice management, and mail monitoring).
- Assist with the legal team's internal homepages.
- Maintain the legal team meeting calendar and take meeting notes when necessary.

Requirements
- Strong computer skills, including proficiency with MS Word, Excel, PowerPoint, Adobe, and a high degree of digital literacy.
- Strong verbal and written communication abilities.
- Fluent in English and French, both spoken and written.
- Able to manage several tasks and priorities in a dynamic, fast-paced environment.
- Proactive attitude with a focus on solving issues.
- Exhibits sound and reliable judgment.

Please note this is a hybrid role (3 times a week in our Lausanne office)
- Equal opportunity statement_
- Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination - including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives._

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