Manager Assistant

**Manager Assistant (60-100%)**:
**Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future. At ABB, we have the clear goal of driving diversity and inclusion across all dimensions: gender, LGBTQ+, abilities, ethnicity and generations. Together, we are embarking on a journey where each and every one of us, individually and collectively, welcomes and celebrates individual differences.**:
In Factory Development we ensure the procurement, supply and transport of the material needed for our factories on site. We support the organization with specific initiatives and projects to continuously improve and to strive for operational excellence. In this position, you will provide general administrative support and secretarial assistance to the team of Factory Development, Global Operations and Health, Environment & Safety (HSE). You will act as a point of contact for enquiries, providing solutions, and escalating those that require it. You develop and establish an effective network by interacting with various internal and external stakeholders and will be instrumental in the smooth running of administrative processes and procedures within the business.

**This position reports to**:
Operations Transformation Manager

**Your responsibilities**:

- Assist Manager Factory Development, Global Operations, HSE and the management team in organizational matters, schedule meetings, take minutes, maintain databases, and create reports and presentations
- Act as point of contact for enquiries, make judgments about urgency of issues, initiate appropriate actions, and provide solutions
- Provide support in the arrangement of internal and external events and workshops, including scheduling travel arrangements, manage travel expenses and catering
- Perform personnel administration tasks, ensure onboarding of new employees, and update organizational charts
- Administer access for the whole site and access rights to systems and tools for organizations in scope
- Provide financial support such as placing purchase orders, raising, allocating and approving invoices
- Provide support with and contribute to projects, administrative tasks and services, provision of documents, etc. (for the whole department) as well as implement processes and initiate continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness
- Draft business communications, ensure knowledge is shared and colleagues are informed about any changes to processes and procedures

**Your background**:

- 5 years of experience in an administrative or assistant role
- Vocational qualifications in a business discipline, equivalent to commercial apprenticeship or Swiss WMS
- Strong written and verbal communication skills in German and English
- Proficiency with Microsoft Office
- The ability to prioritize with excellent planning skills
- A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasks
- Structured mindset and approach as well as the ability to work independently

**Benefits**:

- Canteen
- Flexible work practices
- Gym membership

**More about us**: