Administrative Assistant
Vor 2 Tagen
**Mission**- We are looking for a part-time Administrative Assistant/Finance Assistant for a computational and theoretical laboratory at EPFL. The position will be based at Campus Biotech in Geneva.
** Main duties and responsibilities**- Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses).
- Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support.
- Handle travel arrangements and reimbursements for the professor and collaborators, as well as occasionally assist with seminars and conferences.
- Coordinate laboratory events.
- Help organize visitor stays, including travel, logistics, and accommodation.-
- **Profile**- Fluency in English is essential; good command of French is also required.
- Ability to thrive in a multicultural environment and contribute to a young, dynamic team.
- Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members.
- High degree of accuracy, discretion, and reliability.
- Dynamic, efficient, open-minded, and proactive, with strong prioritization skills and a pragmatic approach.
- Proficiency in Microsoft Office tools and readiness to learn university-specific platforms.-
- **We offer**- A dynamic and multicultural work environment within a world-renowned multidisciplinary institution
- Attractive working conditions
- Opportunities for continuous training-
- **Informations**- Contract Start Date : 02/15/2026- Activity Rate Min : 20.00- Activity Rate Max : 50.00- Contract Type: CDD- Duration: 1 year fixed term contract, renewable- Reference: 1918
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