Administrative Assistant

**Career Area**:
Business Services

**Your Work Shapes the World at Caterpillar Inc.**

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

**Organize. Innovate. Empower.**

Bring your expertise in administration and your curiosity for digital innovation to Cat Digital — where precision meets transformation.

**Who We Are**

Cat® Digital is the digital and technology arm of Caterpillar Inc., connecting the physical and digital worlds to deliver industry-leading solutions for our customers and dealers. The Digital Adoption & Customer Success organization accelerates the adoption and usage of digital products, delivering measurable value to Cat Dealers and Customers, and driving a customer-centric approach through enhanced management and impact measurement.

**Role Summary**

The Administrative Assistant will provide dedicated support to the Vice President and leadership team within Cat Digital. This team drives Caterpillar’s digital strategy, leading projects that focus on connectivity, data analytics, and innovative digital platforms to enhance customer productivity and operational efficiency.

In this role, you will play a crucial part in supporting high-level executives and ensuring the smooth operation of the organization. Responsibilities include managing complex calendars, coordinating global meetings and travel, preparing presentations and documentation, and facilitating collaboration across global stakeholders. While this is a dynamic, forward-thinking digital team, the **core of the role remains administrative support**, requiring strong organizational skills, proactive coordination, and the ability to keep leadership and the team on track.

**What You Will Do**

- **C-Suite Collaboration**: Work closely with senior executives, providing indispensable support. Understand priorities, anticipate needs, and proactively address challenges.

- **Calendar Management**: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.

- **Communication**: Handle internal communications on behalf of the executive, including announcements, publications, and stakeholder updates, ensuring professionalism and timely responses.

- **Meeting Preparation**: Research topics, create agendas, collate materials, and prepare presentations. Support all-employee meetings and leadership sessions.

- **External Liaison**: Interact with partners, stakeholders, and internal teams, including support for purchasing activities. Represent the executive’s office professionally and build strong relationships.

- **Large-Scale Events**: Assist in planning and executing major events such as conferences, board meetings, and team gatherings, ensuring seamless logistics.

- **Travel Arrangements**: Manage travel bookings and accommodations, providing end-to-end support for executive travel.

- **Innovation & Automation**: Explore and leverage AI tools (e.g., Copilot) and other digital solutions to automate tasks and improve workflows. Bring fresh ideas to challenge the status quo and enhance efficiency.

**What We’re Looking For**

- Proven experience as an Administrative Assistant supporting senior leadership.

- Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

- Excellent communication skills in **English and French**.

- Team player with a proactive mindset and ability to work independently.

- Familiarity with digital tools and automation platforms is a plus.

**What You Have (Basic Skills Required)**

- **Accuracy and Attention to Detail**: Completes tasks with precision and ensures error-free outputs.

- **Collaborating**: Works constructively with diverse individuals and teams to achieve shared goals.

- **Effective Communication**: Communicates clearly and professionally, both verbally and in writing.

- **Flexibility and Adaptability**: Adjusts easily to changing priorities and environments.

- **Managing Multiple Priorities**: Balances competing tasks and deadlines effectively.

- **Problem Solving**: Applies structured approaches to identify and resolve issues.

**Additional Information**

- This position requires **5 days of on-site presence** at the Geneva office.

- Limited travel required

- A valid Swiss work permit or Swiss or EU-25/EFTA citizenship is required for this position.

**What We Offer**

From day one, you’re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 10