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Emea Operations Coordinator
vor 2 Wochen
Zug
Operations - Global Operations /
Full-Time /
Remote
- Scholar Rock is a biopharmaceutical company that discovers, develops, and delivers life-changing therapies for people with serious diseases that have high unmet need. As a global leader in the biology of the transforming growth factor beta (TGFβ) superfamily of cell proteins and named for the visual resemblance of a scholar rock to protein structures, the clinical-stage company is focused on advancing innovative treatments where protein growth factors are fundamental. Over the past decade, the company has created a pipeline with the potential to advance the standard of care for neuromuscular disease, cardiometabolic disorders, cancer, and other conditions where growth factor-targeted drugs can play a transformational role. _
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**Summary of Position**:
We are seeking a highly organized and proactive EMEA Operations Coordinator to support our EMEA leadership team and oversee the smooth operation of our newly established EMEA headquarter in Zug. This is a unique opportunity to join a pioneering biotech company at a critical moment of growth and expansion across Europe.
**Position Responsibilities**
**Office Management**:
- Lead and support the EMEA HQ office build-out, including coordination with vendors, contractors, and internal stakeholders.
- Set up and manage daily office operations including vendor coordination, utilities, invoices, and landlord relations.
- Develop and maintain scalable office systems and processes.
- Monitor and manage office supplies, equipment, and inventory.
- Ensure compliance with health, safety, and regulatory standards.
- Coordinate with IT and Facilities for infrastructure and workspace optimization.
- Organize team-building activities, offsites, and executive visits.
**Assistance to Leadership Team**:
- Provide high-level administrative support to the EMEA leadership team.
- Coordination of administrative tasks between EMEA offices.
- Manage calendars, schedule meetings, and coordinate complex travel arrangements across Europe and the US.
- Prepare and edit correspondence, presentations, and reports.
- Handle confidential information with discretion and professionalism.
- Support leadership in organizing regional events and large meetings (Congress and HCP Events)
**Travel Coordination**:
- Plan and book international and domestic travel for EMEA Leadership team members, including flights, accommodation, ground transportation, and itineraries.
- Organize EMEA meetings such as business reviews.
- Ensure compliance with company travel policies and budget guidelines.
- Liaise with travel agencies and vendors to secure optimal arrangements.
**Budget Tracking & Administration**:
- Lead budget tracking for office operations and travel, ensuring cost-effectiveness and adherence to financial guidelines.
- Process expense reports and invoices in collaboration with Finance.
- Support procurement activities and maintain accurate records of expenditures.- Minimum 3-5 years of experience in office management and executive support, ideally in biotech, pharma, or life sciences.
- Proven experience in office build-out or relocation projects.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in MS Office Suite (especially Excel, Outlook, PowerPoint); experience with expense and travel management tools is a plus.
- Experience setting up office operations from scratch is a strong advantage.
- Excellent interpersonal and communication skills.
- Swiss residency required
- Independent, proactive problem solver with strong written and verbal communication skills in German and English
- Scholar Rock is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees_.
