Executive Assistant

Vor 7 Tagen

Genf GE, Schweiz SGS Vollzeit

**Company Description**
SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 94,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.
**Job Description** We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to three managers.**

Specific responsibilities:

- Manage the Manager's complex and ever-changing calendar, scheduling meetings, appointments, and conference calls while efficiently resolving scheduling conflicts.
- Prepare and edit various documents, reports, presentations, and financial data to support the Manager's decision-making process.
- Prepare, assist, attend meetings with the Manager, take accurate meeting minutes, and follow up on action items with stakeholders to ensure timely completion.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries, optimizing travel efficiency.
- Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
- Assist in financial-related tasks, such as expense reporting, budget tracking, and financial record keeping.
- Conduct research and gather data to support the Managers in making strategic business decisions.
- Collaborate with other members of the executive team and cross-functional departments to ensure smooth communication and coordination.

**Qualifications**
Qualifications:

- Exceptional organizational skills with the ability to multitask and prioritize competing demands effectively.
- Strong attention to detail and a track record of producing accurate work under tight deadlines.
- Excellent communication skills, both written and verbal, with the ability to interact confidently with internal and external stakeholders.
- High level of integrity and professionalism, handling confidential information with discretion.
- Strong problem-solving abilities and resourcefulness in handling challenges.
- A proactive and self-motivated individual who can work independently as well as part of a team.

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