Executive Assistant to The Group CEO Smi-listed Company

Vor 7 Tagen

Zürich, Schweiz Barnickel & Fellows GmbH Vollzeit

Our client is a well-established, SMI-listed company headquartered in the Greater Zurich Area and active in over 100 countries. With a mission to improve lives through innovation and purpose, the company fosters a collaborative culture and employs an international workforce. We are looking for an experienced and accomplished Executive Assistant (EA) who is agile, sharp, and equipped with a standout personality. While remote flexibility is offered, regular on-site presence is key to staying closely connected to the business.

**Executive Assistant to the Group CEO**

This position is central to the CEO’s day-to-day effectiveness and calls for foresight, agility, and the ability to stay ahead. You bring structure to fast-paced days, filter distractions, align priorities, and connect the right people. You’ll support a CEO who brings global experience and a long-standing, people-centric leadership track record. The CEO values sound judgment, proactiveness, and confidentiality in his assistant. He fosters ownership and encourages direct communication. As his trusted assistant, you’ll be part of a dynamic journey from day one, contributing to the professional presence of an executive office.

**Key Responsibilities**
- Provide high-level, confidential support and ensure daily operations run smoothly.
- Steer a complex calendar and act as a central coordination point; ensure materials and preparations are in place.
- Plan and manage international travel, visas, accommodation, and logistics.
- Oversee the CEO’s inbox and correspondence; filter and prioritize as needed.
- Liaise with leadership and partners; prepare background research and follow up on key actions.
- Organize leadership meetings, offsites, and workshops from planning to execution.
- Offer occasional personal assistance and support to the CEO’s transition to life and work in Switzerland.
- Handle ad-hoc tasks and contribute to ongoing projects as needed.
- While organization and communication are core to the role, it offers room for broader involvement and growth.

**Prerequisites | Entry Qualifications**
- A commercial apprenticeship or higher education (e.g., B.A. in Business Administration) or a federal diploma in management assistance.
- 10+ years in C-level support within an international company.
- Business fluency in English and native-level (Swiss) German.
- Proficiency in MS Office, SAP, Teams, and SharePoint.

**Experience Matters — Personality Makes the Difference**
- Emotionally intelligent, service-minded, and composed.
- Discreet and respectful, maintaining clear boundaries and contributing to a positive atmosphere.
- Calm under pressure, tactful in sensitive situations, and quick to read the room.
- Highly organized, always two steps ahead.
- Able to cut through complexity, prioritize effectively, and maintain attention to detail.
- A strong communicator who builds trust and engages confidently with stakeholders at all levels.
- Strategic in outlook, understanding how decisions affect others and the broader business.

Art der Stelle: 100%

Arbeitszeiten:

- Montag bis Freitag

Leistungen:

- Berufliche Altersvorsorge
- Firmenanlässe
- Homeoffice-Möglichkeit
- Mitarbeiterrabatt

Sonderzahlung:

- Bonuszahlung
- Diskretionärer und leistungsorientierter Bonus

Bewerbungsfrage(n):

- Wieviele Jahre an Berufserfahrung auf C-Suite Level bringen Sie mit?

Ausbildung:

- Bachelor/Diplom HF oder gleichwertig (Wünschenswert)

Sprache:

- Deutsch (Erforderlich)
- Englisch (Erforderlich)

Arbeitsort: Zum Teil im Homeoffice in 8001 Zürich, ZH

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