Sr Administrative Assistant

vor 1 Woche

Zurich, Schweiz Hays Vollzeit

**My duties**
- Support daily tasks and calendar management activities
- Manage Processes Accounts Payable invoices (including consultancy fees and vendors) and all aspects of expense reporting
- Create and maintain budget trackers and provide support for monthly follow up
- Responsible for supplier contract archive and invoices tracking
- Complete expense reports using the provided electronic system
- Handle online tools - Administrative tools
- Develop, maintain and communicate team function processes and procedures
- Demonstrate ability to draft basic correspondence / documents and proofs work to ascertain communication is clear in tone and error free
- Manage and maintain departments electronic mailing lists
- Maintain up-to-date contact lists for department members organizational charts and department content on Shire’s intranet site

**My qualifications**
- A High School diploma or GED is required but a Bachelor’s degree is preferable
- In-depth and profound administrative support experience with prior experience supporting VP, Dir and team
- Experience with managing scheduling and travel is required; experience with international travel and supporting non-US based individuals is desirable
- Proficiency with Supplier Management System, P2P tools, Concur, WebCycle and Microsoft Office Suite is required, especially Outlook, Word and PowerPoint
- Proficiency in written and spoken English required
- Extensive knowledge and successful experience with expense reporting and accounts payable systems/software
- Ability to liaise with Finance BP to ensure appropriate invoice tracking
- Advanced knowledge of MS Outlook is essential
- Spoken German skills are a plus

**My benefits**
- Possibility of extension

**About Hays**
- With over 15 years of experience in the pharmaceutical and chemical industry as well as in biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated experts who want to develop professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages - completely free of charge. Register with us and reap the benefits of interesting job offers that match your skills and experience.**My contact at Hays**

**My contact person**
Chiara Milan

**Reference number**
627893/1

**Contact

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