Management Support

Switzerland - Zürich
- Business management, administration and support, Management and Business Support
- Group Functions

**Job Reference #**
- 268718BR

**City**
- Zürich

**Job Type**
- Full Time

**Your role**
- Are you a self-directed administrative professional who can maintain a balance of multiple priorities with energy and enthusiasm? Are you very well organized and know how to ensure a seamless delivery? Can you work under pressure, at times, to track and facilitate progress on important projects, while keeping stakeholders informed? Do you want to work closely with senior management on driving the function forward?
- We’re looking for someone like you to:
- provide direct support to the GCRG Chief of Staff (CoS) to facilitate the smooth and effective day-to-day operation of the CoS team in Zurich and London
- provide additional support to a Group Executive Board (GEB) member in their daily activities:

- assist with managing calendars across global time zones including scheduling senior level meetings
- arrange travel bookings, itineraries and co-ordinate visa requirements
- assist with expense administration
- demonstrate initiative by identifying issues for executives and providing resolutions
- cross team working with multiple divisions across UBS and ensuring forward planning for meetings, events and deliverables
- manage staff engagement initiatives such as dinners or team building events- manage and support GCRG CoS ad-hoc projects and other requests and act as a team player allowing for flexibility and lending a hand where necessary
- support senior management events incl. global townhalls, quarterly calls and annual conferences
- work with a variety of stakeholders across Group Compliance, Regulatory & Governance and Human Resources

**Your team**
- You’ll be working in the Chief of Staff team for Group Compliance, Regulatory & Governance (GCRG) in Zurich. GCRG is the competence center for Compliance and Operational Risk Control, Governmental and Regulatory Affairs as well as Investigations and Governance matters.

**Your expertise**
- ideally 5+ years of experience supporting a senior executive in a fast-paced large enterprise
- very organized with a structured work style and able to prioritize multiple tasks and adjust to meet changing priorities with distinct planning and execution
- good communicator and strong collaborator across functions and teams
- quick to learn and adapt to new things be it a new tool or different process
- a highly motivated team player; honest, reliable and take a positive approach who develops good working relationships with peers
- proficient in Microsoft O365 (ex: Teams, Outlook, OneNote, OneDrive, Excel, PowerPoint)
- strong verbal and written communication skills including fluency in English

**About us**
- UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
- With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?

**How we hire**

**Join us**
- At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
- From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

**Contact Details**
- UBS Business Solutions AG
- UBS Recruiting

**Disclaimer / Policy Statements**
- UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.