Internship, International Conference

vor 1 Woche

Basel, Schweiz The Biozentrum, University of Basel Vollzeit

Your position Under the supervision of the Senior Specialist, Collective Action and in close collaboration with the full Private Sector team, the Intern will support preparations for the 2026 conference.Indicative tasks include: Stakeholder management:Assist in coordinating with speakers, participants, exhibitors and partners, including drafting and sending invitations, confirmation emails and logistical notes. Ensure information is accurately entered into the CRM (Salesforce). Communications and outreach:Draft and schedule content for newsletters and social media in line with the communication strategy. Ensure the conference website and materials reflect updated information. Coordinate with design and print suppliers for visual identity and conference materials (agendas, posters, banners). Help coordinate the Collective Action Awards, including communication with nominees and jury members. Project management support:Maintain and update task lists and timelines. Assist in consolidating data and preparing progress updates for the organising team. Support budget tracking by liaising with suppliers and updating expense records. Logistics and onsite support:Liaise with the venue and suppliers (catering, audio visual, hotel, photographer) in Basel to confirm bookings and resolve operational issues. Assist with registration processes, including preparing lists, badges and signage. Staff the helpdesk during the event, providing participant support (e.g. WiFi, directions, last-minute queries). Support the smooth running of the exhibition and networking sessions. Post event:Assist in distributing and analysing the post-event survey. Contribute to the drafting of the internal and public post-event reports. Your profile Current student or recent graduate in international relations, communications, business administration, project or event management, or a related field. Fluent in German and English (spoken and written). Other languages are an asset. Strong organisational and administrative skills, with attention to detail. Proficiency in Microsoft Office, Google Workspace. Previous experience with CRM systems (Salesforce) and project management platforms (Monday.com) is an advantage. Excellent communication skills and ability to engage professionally with diverse stakeholders. Interest in anti-corruption, governance, international development. Previous experience with a non-profit as a volunteer or intern is an advantage.

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