Virtual assistant

You're the person who notices things others miss. The one who fixes problems before anyone knows they exist.
Maybe you love making chaos organized. Maybe you get satisfaction from a clean inbox and a clear calendar. Maybe you're looking for a role where your attention to detail actually matters—not just a checkbox on a job description.
At Prompt Partner, we're building an AI automation company. We move fast. Things change. We need someone who can keep up—and keep everything running smoothly behind the scenes.
What You'll DoCalendar & Travel
Book travel and accommodation
Prepare meeting agendas and briefing docs
Email & Communication
Manage inbox and draft responses
Filter what needs attention vs. what doesn't
Keep communication organized and tracked
Research & Preparation
Research prospects before sales calls
Prepare client briefing documents
Gather information for proposals and presentations
Operations Support
Keep project management tools updated
Help maintain SOPs and internal wikis
Handle administrative tasks as needed
A Typical Day Looks LikeTime
Activities
MorningCheck inbox, prioritize tasks, prep for day's meetings
MiddayResearch tasks, document updates, communication
AfternoonCalendar management, follow-ups, next-day prep
AI Tools at WorkWe're an AI company—you'll learn to work with AI tools daily.
Using AI assistants for research and drafting
Learning new AI tools as they emerge—things change weekly
Being open to experiment and adapt is essential
Prior experience with AI tools is a plus, but willingness to learn is required
You're Right for This If...You're extremely organized and detail-focused
You communicate clearly in English (German is a big plus)
You're comfortable with tools like Notion, Google Workspace, and Airtable
You can work independently across time zones
You anticipate needs before being asked
You're reliable—when you say something is done, it's done right
This Isn't for You If...You need constant supervision to stay on track
You struggle with multiple priorities
You're not comfortable with technology and new tools
You make the same mistakes twice
You can't work flexible hours when needed
DetailsLocationRemote (anywhere, flexible time zone)
CompensationBase + Performance Bonus
HoursFlexible (20-40 hours/week to start)
LearningAnnual learning budget + AI tools training
GrowthPath to Operations Manager
Organization : Notion, Google Workspace, Airtable
Communication : Slack, Whats App, email
Calendar : Google Calendar, Calendly
Research : Linked In, Perplexity AI, web research
AI Tools : Claude, Chat GPT for drafting and research
Social Media: Youtube, Linked In, X - with Canva and in combination with the above tools
Prompt Partner AI— Behind every fast-moving company is someone keeping it organized.