Strategic Procurement Specialist

vor 2 Wochen

Genf, Genf, Schweiz Michael Page Vollzeit
About the Role

We are seeking a highly skilled Strategic Procurement Specialist to join our team at Michael Page. As a key member of our procurement team, you will be responsible for ensuring the smooth operation of our transactional systems and tools.

Key Responsibilities
  • Subject Matter Expertise: Serve as a subject matter expert on current system processes for all internal and external stakeholders, providing expert guidance and support as needed.
  • Operational Activities Implementation: Execute operational activities to ensure transaction systems and tools operate at the defined service level, including onboarding of Procurement Service Agents (PSA), partners, and staff, providing Level 1 support and training, managing Level 2 support for all users, and facilitating functional expansion of the platform to meet business needs and corporate priorities.
  • Transaction Monitoring: Monitor various transactions to identify and flag system or user errors, ensuring prompt resolution and minimizing downtime.
  • Continuous Improvement: Assist the Lead, Tools, and Operations in defining business requirements with key stakeholders to drive continuous improvements in transactional systems and tools, focusing on achieving simplification, greater efficiency, effectiveness, compliance, and generating data for analytics to support SO objectives.
  • System Upgrades and Testing: Oversee system upgrades and conduct the necessary testing to ensure successful implementation, ensuring minimal disruption to business operations.
  • Supplier Performance Review: Provide input and support IT reviews of IT-related supplier performance monitoring and performance reviews, ensuring optimal supplier performance and value.
Knowledge Management
  • Good Practices Capture: Support the capture of good practices through knowledge management mechanisms, ensuring that best practices are documented and shared across the organization.
  • Growth Mindset Cultivation: Foster a growth mindset and explore industry best practices to ensure continuous improvement and enhance overall performance and organizational results.
Coordination with Internal and External Stakeholders
  • Activity Alignment: Support alignment of relevant activities across all Supply Operations Teams, ensuring seamless collaboration and communication.
  • Stakeholder Interface: Interface with other Global Fund teams and stakeholders on risks and learnings, ensuring effective communication and issue resolution.
  • Support Opportunities Identification: Identify opportunities and needs for support from other internal functions or external partners, ensuring that support is provided in a timely and effective manner.
Requirements
  • Technology Delivery and Continuous Improvement: Proven experience in a technology delivery environment and/or continuous improvement initiatives, with a strong understanding of technology and its application in a business context.
  • Project Management: Solid working knowledge and understanding of project management principles and their application in a complex environment, with experience in managing projects from initiation to delivery.
  • Procurement Processes: Practical experience with procurement processes, including sourcing, contracting, and supplier management.
  • Finance Controls and Grant Management: Demonstrated experience in finance controls and grant management, with a strong understanding of financial regulations and compliance.
Desirable
  • Relevant Work Experience: A minimum of 3 years of relevant work experience, including at least 1 year in project management, with a strong understanding of business operations and processes.
  • Development Organization Procurement: Experience in procurement within a development organization, with a strong understanding of the unique challenges and requirements of this sector.
Competencies
  • English: Excellent knowledge required.
  • French: Good working knowledge preferred.
  • Other Languages: Knowledge of additional languages would be an asset.
  • Procurement & Supply Chain: Level 1
  • Country Context: Level 1
  • Risk: Level 1
  • Business: Level 2
  • Project Management: Level 2
  • Analytical: Level 2
  • IT: Level 2
  • Creative Problem Solving: Proven track record in creative problem-solving, with a strong ability to think critically and outside the box.
  • Computer Application Skills: Excellent skills in MS Office and Business Intelligence tools such as Tableau, with a strong understanding of data analysis and visualization.
  • Procurement System Knowledge: Familiarity with the procurement system Coupa, with a strong understanding of its features and functionality.

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