Art and Luxury Administration Assistant

Vor 3 Tagen


Genf, Genf, Schweiz Tbwa ChiatDay Inc Vollzeit
Job Description:

The Administrative & Cataloguing Assistant will support the Jewellery department in their daily operations, specifically around the sale process for both auction and private sales.

Key Responsibilities:
  • Coordinate Gemmological Laboratory testing, including shipping, conveying information to the Department, and maintaining a centralized testing spreadsheet.
  • Label jewels upon arrival and after any movement if needed.
  • Organize repairs and jewellery manufacture as requested by the department and liaise with jewellery workshops.
  • Maintain files and create purchase orders for the above tasks.
Sales and After-Sales Service Processing:
  • Support jewellery exhibition setup and display.
  • Assist in preparing dealer views and exhibitions.
  • Provide support in responding to client inquiries concerning condition reports and additional images.
  • Support the release of property.
  • Support client after-sales services (administrative and logistical).
  • Ensure all gemmological certificates for the sale are organized and filed post-sale and provided to operations for shipping to buyers.
Inventory Management:
  • Maintain good order in the Strong Room.
  • Support biannual inventory tracking and reconciliation of property.
  • Help maintain system data, ensuring accurate reflection of current property location.
  • Aged inventory projects.

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