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International Trade Specialist
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Job Summary:
This role will have primary responsibility for overseeing the export activities within Sotheby's Geneva office, with the expectation of supporting wider commitments within Switzerland and the Region. The role will report into the Head of Swiss Operations, based in Zurich, but will work closely with Sotheby's specialists and Expert Liaisons with evolving priorities throughout the sales calendar. As such, the ability to dynamically prioritize is key.
Key Responsibilities:
- Act as the primary point of contact for Export Coordination, ensuring seamless communication with clients, shippers, and internal stakeholders.
- Arrange Freeport visits for LLD checks, creating and managing all necessary documentation.
- Create purchase orders and handle administrative aspects related to export processes.
- Invoice Procurement to support the export process, ensuring timely and accurate payment.
- Organize consignments, shipping, and payment, ensuring compliance with all relevant regulations.
Wider Departmental and Office Support:
- Support administration tasks, including communication with clients, follow-up with clients, receipting consignments, and other related duties.
- Assist with ad-hoc projects as required, such as the Valuation Project.
- Participate in the reception rota, greeting clients and providing general information.
- On an ad-hoc basis, be prepared to help and organize events for the export department, including sending out invitations, catalogues, and assisting with the setup of sales and exhibitions.
Inventory Coordination:
This role also includes ensuring that Sotheby's inventory is 100% accurate at all times and that all items are safely and securely stored.
- Coordinate the biannual physical reconciliation for the Geneva office and offsite storage locations, including remediation and continued improvements to inventory processes.
- Resolve all outstanding inventory exceptions within the required timeframe.
- Coordinate all inventory projects for Switzerland and provide wider European support for inventory projects.
- Manage, support, and provide cover to the Registrar function in the office.
- Update and monitor all inbound and outbound tracking, ensuring that we are operating within designated KPIs.
- Update and monitor all issue tracking for inbound and outbound items, escalating issues in a timely manner and supporting any issue resolution.
