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**Global Event Planner

vor 2 Monaten


Zürich, Zürich, Schweiz Global Power and Propulsion Society Vollzeit

Job Summary: We are seeking a highly organized and communicative Event Coordinator to join our team at the Global Power and Propulsion Society. As an Event Coordinator, you will be responsible for managing all aspects of event planning, including facilitating meetings, overseeing budgets, driving promotion, liaising with authors and committees, and handling venue, catering, and decorations to ensure a seamless and memorable experience.

Key Responsibilities:

  • Event Coordination: Manage all aspects of event planning, including:
    • Facilitating meetings and ensuring timely communication with stakeholders
    • Overseeing budgets and financial forecasts for events
    • Driving promotion and marketing efforts to increase event visibility
    • Liaising with authors and committees to ensure smooth event execution
    • Handling venue, catering, and decorations to ensure a seamless and memorable experience
  • Team and Meeting Coordination: Oversee general tasks and monthly planning activities within a small team, including:
    • Setting and managing priorities for efficient workflow
    • Handling all aspects of executive committee meetings, including defining objectives, drafting agendas, preparing documents, engaging with members, and following up on action items
  • Editorial Support: Oversee the editorial process by:
    • Conducting initial quality checks on article submissions
    • Coordinating closely with authors for revisions and updates
    • Collaborating with typesetter and the Editor-in-Chief to ensure timely and accurate publication
  • Financial Management: Oversee and manage budgets and financial forecasts for events and journal operations.

Requirements:

  • Detail-oriented and proactive individual with excellent organizational and communication skills
  • Passion for working in an international environment
  • Flexible approach to managing diverse tasks and priorities

What We Offer:

  • Community: Engage with a supportive and collaborative community that values innovation and cooperation.
  • International Exposure: Collaborate with top professionals and experts from around the globe.
  • Dynamic Events: Manage and coordinate high-impact, international events in the power and propulsion sector.
  • Flexible Work Environment: Enjoy the flexibility of remote meetings with occasional travel to exciting event locations.