Printing and Distribution Administrator
vor 3 Wochen
This role is located in the Production Management Services (PMSERV) within the Publications and Documents Production, Printing and Distribution Unit (PRODOC), of the Internal Services and Administration Department (INTSERV).
Job Summary:The Printing and Distribution Administrator will be responsible for administering and overseeing activities relating to printing, distribution of ILO documents and publications to be distributed and printed internally and externally.
Key Responsibilities:- Process all printing orders, ensure quality control of the final products, coordinate and oversee the delivery of documents and follow up with clients.
- Coordinate and oversee the services provided by the external printing service provider, plan and coordinate the service delivery, overall workflow and administrative arrangements.
- Monitor, track and report on supplier performance, monitor performance requirements in terms of quality, schedule, budget and invoicing.
- Prepare periodic analysis and statistics of the financial and production situation with regard to printing and distribution operations.
- Oversee financial and administrative arrangements related to the production and distribution of documentation for official meetings, in liaison with other departments.
- Plan and oversee the operations of internal printing, including staff, equipment acquisition and licensing.
- Provide input on improving work processes and make proposals to the head of unit.
- Develop and maintain relations with key industry players, monitor industry trends.
- Perform other relevant duties as assigned.
- Advanced university degree (Master's or equivalent) in the graphic arts, publishing, distribution, publications management or related field.
- At least five years of experience in digital printing, publishing and distribution, including in a supervisory or coordination role.
- Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of a second working language of the Organization.
- Solid knowledge of financial rules and regulations.
- Knowledge of administrative procedures and practices in an international environment.
- Ability to research and interpret various guidelines and policies for application to address difficult administrative related issues.
- Solid experience in service externalisation and supplier management required.
- Good knowledge in distribution, storage and inventory management.
- Excellent communication and interpersonal skills, ability to build and maintain relationships with key stakeholders.
- Strong analytical and problem-solving skills as well as managing change.
- Ability to manage multiple projects and priorities, work under pressure.
- Strong organisational skills.
- Ability to work independently and as part of a team.
- Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules.
- Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered.
- The first contract will be issued for a twenty-four month period.
- A successful external candidate will be on probation for the first two years of assignment.
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