HR Administration Specialist

Role Overview:

We are seeking a proactive and detail-oriented HR Administration Specialist to oversee the full employee lifecycle, maintain HR systems, and handle administrative tasks with familiarity on Swiss social law and European HR practices. This onsite role involves supporting HR operations, ensuring compliance, and serving as a key point of contact for employees and stakeholders. We are open to consider part-time candidates.

Key Responsibilities:

- Administration:

- Manage the complete employee lifecycle, including onboarding, position changes, and terminations.

- Maintain and update the HRIS to ensure data accuracy and integrity.

- Archive and manage employee documentation in compliance with organizational and legal requirements.

- Administer benefit plans across Europe, including registrations, modifications, and invoicing.

- Prepare HR-related documentation, such as offer letters, employment contracts, work permit requests, etc.

- Assist in audits conducted by authorities and provide required documentation.

- Support payroll processes and handle HR-related correspondence.

- Recruitment:

- Coordinate the recruitment process, including job postings, candidate sourcing, phone screenings, and interviews.

- Facilitate onboarding preparations to ensure a smooth integration of new hires.

- Employee relations:

- Act as the first point of contact for internal and external inquiries, resolving administrative personnel issues efficiently.

- Coordinate onboarding schedules and ensure follow-ups with new employees.

- Time Management:

- Manage Switzerland’s time recording system, including maintenance, troubleshooting, and auditing.

- Oversee holiday balance tracking and ensure compliance with European legal requirements.

- Record and maintain all types of absences in the HRIS, ensuring data accuracy.

* We are not considering agencies.

Profile

We are looking for a pragmatic and adaptable HR professional with experience collaborating across different countries and cultures. This role requires a general understanding of Swiss social law and general knowledge of European HR practices.

Requirements:

- Proven experience in a hands-on HR specialist or HR support role.
- Familiarity with the full employee lifecycle, particularly within an international environment.
- Knowledge of Swiss social law and European HR regulations.
- Excellent communication and interpersonal skills, with the ability to work across diverse cultures.
- Adaptable, highly organized, and capable of working autonomously.
- Fluency in English and French is essential; proficiency in additional European languages is a plus.

#LI-Onsite

Chiquita is a leading global company with 20,000 employees across 30 countries. We are passionate about our nutritious, high-quality, energy-rich and value-added bananas.

Chiquita's products are sold in nearly 70 countries around the world. Chiquita Brands International grows, procures, markets and sells bananas and other fresh fruits under the Chiquita brand and other names.