Office Assistant
vor 2 Wochen
You will play a pivotal role by supporting the team in day-to-day operations by taking on a variety of secretarial and administrative tasks. We are looking for a committed and dynamic person who possesses a positive can-do attitude, willingness to learn and a desire to contribute to a growing biotech start-up. You should enjoy administrative tasks, varied office work, interaction with colleagues across the company, be well-organized and collaborative.
Key Responsibilities
- Serve as main point of contact for external people by:
- Manage correspondence (post) and general e-mail accounts
- Answer incoming phone calls
- Coordinate visits and welcome guests
- Track and order office materials
- Generate purchase orders and provide supplier invoices to accounting
- Plan and maintain general company schedules incl updates of shared calendars
- Organize common administrative information by updating templates and storing files and records to ensure accuracy and validity
- Proactively identify systems and process improvements
- Take care of office plants
- Prepare meeting rooms, help organize and maintain common office areas
- Assist with travel arrangements, including booking accommodation and reservation for guests
- Support preparation and organization of various company events, including lunch orders and deliveries
Who you are
- Good communication skills
- Team player and service-oriented
- Good knowledge of common Office programs and ideally MS SharePoint
- Initiative, punctuality, reliability and flexibility are your strengths
- Attention to detail, problem solving skills and discretion complete your profile
- Fluent in English
- A good command of German is a plus
- Experience in bookkeeping is a plus
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