Executive Administrative Assistant

vor 4 Wochen

Baar, Schweiz GSK Vollzeit

**Site Name**: Baar Onyx

**Posted Date**: Jan 11 2023

**Executive Administrative Assistant (Global Regulatory Affairs)**:
We are looking for a highly motivated, experienced and skilled person who can provide high-level, proactive, professional administrative support to the departments, teams, VP, and projects within GRA (Global Regulatory Affairs).

**Responsibilities**:

- Maintains sophisticated calendars; schedules, plans and coordinates meeting logistics as requested for senior staff up to VP level within GRA. This requires sound judgement in determining priorities related to handling calendars, meeting, interviews
- Manages travel arrangements as requested and submit travel expenses for senior staff within GRA. This can include complex domestic, international travel arrangements as well as last minute adjustments
- Serves as key point of contact for general department and site-specific questions
- Works collaboratively in a global and multicultural environment to escalate and resolve issues.
- Coordinates and plans department meetings and gatherings
- Maintains and updates the GRA and/or Oncology web page as requested
- Create and maintains up to date distribution lists and Org Charts
- Tracks and supports assigned internal projects and processes, such as employee recognition program and recruitment tracking; generates reports from various internal systems under tight time constraints
- Tracks FTE hiring / departure, temp hiring
- Accountable for accurate, timely work deliverables
- Proactive issue resolution
- Assist with departmental meetings presentations and logistics
- Mentor, coach, train others on use of internal systems and processes as required
- Maintains a high degree of proficiency in a variety of database, software, and internal systems to provide high-quality administrative support
- Maintains a high degree of attention to detail and accuracy
- Receives and resolves simple to complex customer requests, can manage multiple concurrent requests, and appropriately prioritizes workload.
- Communicates with and responds to inquiries from internal customers at site, regional and global levels. May communicate and interact with various senior leaders in GSK
- Uses independent judgement to resolve issues

**_ Why you?_**:
**Qualifications**:

- Able to handle confidential and sensitive information appropriately
- Ability to manage work independently
- High-level proficiency in administrative skills and practices
- High-level customer service and support in highly matrixed environment
- Maintains currency with changing systems and processes related to role, is proactive in identifying required development opportunities and opportunities for implementing best practice and enhanced business processes.
- Excellent communication skills

**Demonstrate the following High-Performance Behaviors**:

- Customer Driven
- Flexible Thinking
- Building Relationships

**_ Why GSK?_**:
**_ Our values and expectations _**_are at the heart of everything we do and form an important part of our culture._
- Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.
- Continuously looking for opportunities to learn, build skills and share learning.
- Sustaining energy and well-being
- Building strong relationships and collaboration, honest and open conversations.
- Budgeting and cost-consciousness

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

GSK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

**Important notice to Employment businesses/ Agencies**

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your lice

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