Team Assistant Medical Affairs

vor 1 Tag

Basel, Schweiz Spot On Sp. z o.o Vollzeit

Abbott Established Pharmaceuticals Division is looking for a

Team Assistant (fixed term 6-12 months)

as maternity leave cover for our Global Medical Affairs Team based in Allschwil/Basel, Switzerland.

**Core Job Responsibilities**:
Administrative Support

S upport of the assigned Team in all organizational and administrative functions

Organization and management of agendas

General office management including internal and external correspondence in English, archiving, mailings, acting as communication interface

Ensures the general office administration, such as coordination of business schedule, travel management and expenses

Organization and coordination of internal / external meetings and events world-wide

Arrangements of telephone conferences

Assistance in preparing and coordinating presentations for meetings

Follows up personnel matters on behalf of the department head

Supports in budget control matters

Set-up and tracking of contracts

**Supervisory tasks**: guarantee a smooth adjustment to the job of a new employee

Liaison for remote access issues

Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations

Research, suggest and organize locations for business dinners

**Minimum Education**:
Commercial education or equivalent/relevant work experience.

**Minimum Experience/Training Required**:
**Experience**:
Minimum 3 year previous admin experience

**Languages**:
Excellent command of English is essential, German and French as any other languages would be an asset

**Skills**:
Professional development as an Assistant and experience gained through a previous and comparable position

Full command of modern IT skills is a must (MS Office)

**Attitu de/behavior**:
Highly motivated and fast learner

Resourceful, well organized and committed

Self-starter, who follows up proactively and is eager to complete a job

Good interpersonal skills and team player

Ability to adapt herself/himself to various contacts and different situations (multicultural environment, internal/external partners)

Service oriented, high flexibility, endurance and innovation

Independent working style/well organized and committed with a strong sense of responsibility.

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