Programme Management Assistant

Vor 5 Tagen

Schweiz United Nations Vollzeit

This position is located in in Policy, Planning, Monitoring, and Evaluation Service (PPMES), in the Executive Direction and Management Division (EDM) of the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent reports to the Senior Programme Management Officer (Change Management).

**Responsibilities**:
Within limits of delegated authority, the Programme Assistant may be responsible for the following duties:

- Assists in the coordination of programme/project planning and preparation work for organizational change activities.
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
- Reviews programme and project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Drafts correspondence on budget-related and other issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Performs other duties as assigned.

Competencies

PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Work Experience
A minimum of five (5) years of experience in programme or project administration, technical cooperation or related area is required.

Out of the five (5) years, a minimum of three (3) years of experience within the United Nations Common System, or similar international organization, is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE FOR 364 DAYS. THIS IS A TIME-LIMITED PROJECT WHOSE EXTENSION IS SUBJECT TO THE AVAILABILITY OF THE FUNDS.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of

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