Editorial and Desktop Publishing Assistant, Chinese

Vor 4 Tagen

Fribourg, Schweiz United Nations Vollzeit

This position is located in the Chinese Desktop Publishing Unit, Multilingual Technology Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent will report to the Head of Unit.

**Responsibilities**:
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

- Produces camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents in desktop publishing layout as well as creating tables, graphics and organizational charts, in addition to preparing publication in relevant software as needed for reproduction in hard copy and electronic dissemination, in accordance with existing editorial guidelines.
- Performs proof-reading functions ensuring that changes have been accurately incorporated, in consultation with the responsible person, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including checking the final version against the submitted original manuscript, in accordance with existing guidelines.
- Ensures, in accordance with existing guidelines, that: - all manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross-linked, as appropriate;
- numerical data have been correctly transcribed;
- obvious errors, discrepancies or incongruities as to content, format and typography have been corrected. Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Compiles and scopes final documents against the submitted document.
- Performs other modified text-processing functions developed under new workflow reviews.
- Rotates on daytime after hours and weekend work shifts, as needed.
- Stays available for overtime and on-call assignments, depending on the needs of the service.
- Performs other related work as required, including verbatim and echelon service.

Competencies
PROFESSIONALISM:
TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

TECHNOLOGICAL AWARENESS:
Education
High school diploma or equivalent. Additional formal training in desktop publishing or a related field is desirable.

Work Experience
At least three (3) years of experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required.

One year (1) of experience within the United Nations Common System is desirable.

Languages

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side

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