Legal Coordinator

vor 2 Monaten


Geneve, Schweiz LHH Vollzeit

Our client, an internal organisation, is searching for a

Legal Assistant, who will play an essential role in implementing and maintaining new legal technologies and activities with the goal of improving efficiency, efficacy, and mitigating risk.

In addition, the Legal Assistant will support the ongoing development and organization of legal compliance training, including event management, and finally, support the daily work of the legal team, including administrative support.

Location. Geneva, Switzerland.

Relationships and reporting. The Legal Assistant reports to the Head of Legal, based in Geneva, and will work closely with other legal staff and a variety of stakeholders globally

Key Responsibilities.
- Supporting the set-up and maintenance of legal technologies, e.g., legal entity software management, matter management, contract management in close collaboration with the legal team, third party technology providers and IT, engaging with other Agencies in Geneva, and relevant country units and external stakeholders to align on the scope and process for implementation, track and ensure delivery of agreed outputs, organize meetings and follow up on forward actions.
- Supporting the ongoing development of legal compliance training, including working closely with the Head of Legal and the panel of trainers globally to understand overall training needs and goals, coordinate suitable project activities, organize meetings and ensure communication with trainers, management of associated training materials, organize related meetings and training events as needed.
- Collaborate with cross-functional teams to integrate legal compliance solutions into broader organizational practices.
- Support the daily work of the legal department, e.g., contract management, including management of templates; organization of legal review for sanctions, and associated legal tools; coordination of outside counsel advice, billing, etc.
- Set up new and manage existing operational processes and procedures for the Legal Department to ensure efficiency and management.
- Manage confidential information with discretion and in accordance with legal and ethical standards.
- Provide comprehensive administrative support to the legal department, including scheduling, communication management, and document preparation
- Minimum 5 years of experience in administration and project management, preferably within a legal setting and with IT system projects.
- Legal experience or training preferred, but not essential.
- Strong tech skills and willingness to learn new technologies for enhanced collaboration and efficiency, especially legal tech tools, but also including Microsoft Word, Excel and PowerPoint and Teams.
- Proactive self-starter with excellent judgment and communication abilities.
- Skilled in engaging diverse stakeholders across various cultures and seniority levels.
- Proficient in English; additional language skills are advantageous.
- Must hold a valid work permit for Switzerland.
- Willingness to travel as required

LI-Hybrid



  • Geneve, Schweiz International Baccalaureate Vollzeit

    The incumbent assists the IB Legal & Compliance department (IBLC) with high quality administrative support, including budget control and contracts filing, and to proactively address the administrative daily requests of the department in a coherent and efficient manner. - This role requires to be in our Foundation office, based in Geneva, 3-4 days per week....


  • Geneve, Schweiz Geneva Call Vollzeit

    **Engaging the world’s armed groups and de facto authorities in complex situations, Geneva Call’s staff is a force for humanity, respect and hope. We employ a highly motivated and dedicated staff from diverse backgrounds and nationalities. We offer a unique working environment in a challenging field. If you’re skilled and passionate, we would like to...


  • Geneve, Schweiz WHO Foundation Vollzeit

    **ABOUT US** The WHO Foundation (WHOF), launched in May 2020 and headquartered in Geneva, was created as an independent Swiss foundation affiliated with but independent of WHO. Its mission is to mobilize greater private capital and partnership to advance the mission of the World Health Organization (WHO), enabling catalytic impact on the people whose lives...

  • Project Coordinator

    vor 3 Wochen


    Geneve, Schweiz International Organization for Migration Vollzeit

    Position Title**: Project Coordinator (Shelter and Settlements)** Duty Station**: Geneva, Switzerland** Classification**: Professional Staff, Grade P2** Type of Appointment**: Special short-term graded, nine months with possibility of** **extension** Estimated Start Date**: As soon as possible** Closing Date**: 09 June 2024** - Established in 1951, IOM is...


  • Geneve, Schweiz The Global Fund Vollzeit

    This role, operating with the highest levels of confidentiality, discretion, and diplomacy, will provide wide-ranging projects coordination, budget management, reporting, scheduling, support to ethics cases and Integrity Due Diligence assignments, executive assistance and office management for the Ethics Officer and Ethics Office. As the Ethics Officer has a...


  • Geneve, Schweiz Secretariat of the European Free Trade Association Vollzeit

    Do you want to be a part of an ambitious international organisation working for the promotion of free trade and economic integration? The European Free Trade Association (EFTA) Secretariat offers the opportunity for a motivated and highly skilled professional to join its Trade Relations Division (TRD) in Geneva as an Administrative Coordinator. With its 12...


  • Geneve, Schweiz World Intellectual Property Organization Vollzeit

    HR Pension and Insurance Coordinator - 23227-FT Pension and Insurance Unit, Human Resources Operations Service, Human Resources Management Department, Sector of the Director General Grade - P3 Contract Duration - 2 years * Duty Station : CH-Geneva Publication Date : 01-Aug-2023 Application Deadline : 28-Aug-2023, 4:59:00 PM **1.** **Organizational...


  • Geneve, Schweiz World Intellectual Property Organization Vollzeit

    HR Pension and Insurance Coordinator - 23227-FT Pension and Insurance Unit, Human Resources Operations Service, Human Resources Management Department, Sector of the Director General Grade - P3 Contract Duration - 2 years * Duty Station : CH-Geneva Publication Date : 01-Aug-2023 Application Deadline : 28-Aug-2023, 4:59:00 PM **1.** **Organizational...


  • Geneve, Schweiz Vitol Vollzeit

    Company Description Vitol and our people We are the world’s largest independent energy and commodities trading company. Every day we use our expertise and logístical networks to distribute energy around the world, efficiently and responsibly. From 40+ offices worldwide, we seek to add value across the energy supply chain, including deploying our scale...


  • Geneve, Schweiz World Economic Forum LLC Vollzeit

    12 month contract with the possibility of extension The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation. The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. The Global Plastic Action Partnership...


  • Geneve, Schweiz World Economic Forum LLC Vollzeit

    This is a fixed-term contract for 12 months with an option for extension._ The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation. The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. The Global...

  • Project Coordinator

    Vor 4 Tagen


    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232131 **Job Network** : Legal **Job Family** : Legal Affairs **Category and Level** : Consultants, CON **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Apr 17, 2024 **Deadline** : Apr 26, 2024 **Result of Service** - Smooth holding of the International Law...

  • Msf We Want to Be

    vor 1 Woche


    Geneve, Schweiz MSF International Vollzeit

    **Location**: Any MSF office within -/+ 2 hours CET **Contract**: Fixed term at 100% **Duration**: until July 2024 **Starting date**:ASAP**I. MSF INTERNATIONAL** Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare...


  • Geneve, Schweiz MSF International Vollzeit

    **Title**: International Communications Project Manager **Location**: Any MSF office* **Strarting date**: Mid or End of January 2023 **Contract**: 6 months **Deadline to apply**:4th of January **Reporting to**: International Communications Coordinator**MSF INTERNATIONAL** Médecins Sans Frontières (MSF) is an international, independent, medical...


  • Geneve, Schweiz International Rescue Committee Vollzeit

    The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations...


  • Geneve, Schweiz L'Occitane Vollzeit

    The L'OCCITANE Group is a global, natural and organic ingredient-based cosmetics and well-being products maker, producer and retailer. The Group is built on strong values of entrepreneurship, team work, respect and authenticity. It is committed to developing products that are environmentally friendly and sustainable. The Group has eight brands: L'OCCITANE...

  • Principal Examiner

    vor 1 Woche


    Geneve, Schweiz World Intellectual Property Organization Vollzeit

    Principal Examiner - 23263-FT_LT Operations Service, The Hague Registry, Brands and Designs Sector Grade - P2 Contract Duration - 2 years (maximum cumulative length of 5 years) * Duty Station : CH-Geneva Publication Date : 18-Aug-2023 Application Deadline : 14-Sep-2023, 4:59:00 PM This post is a limited-term fixed-term post. **1.** **Organizational...


  • Geneve, Schweiz MSF International Vollzeit

    **Location**: Any MSF office* **Contract**: Permanent - Full time **Starting date**: ASAP **Deadline to apply**: 3 January 2023**I. MSF INTERNATIONAL** Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and...


  • Geneve, Schweiz MSF International Vollzeit

    **Location**: Any MSF office* **Contract**: Fixed-term at 50% **Duration**: 7 months **Starting date**: September 2023 **Deadline to apply**: 28.05.2023**I. MSF INTERNATIONAL** Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics,...


  • Geneve, Schweiz MSF International Vollzeit

    **Location**: Any MSF office* **Contract**: Fixed-term at 50% **Duration**: 7 months **Starting date**: October 2023 **Deadline to apply**: 03.09.2023**I. MSF INTERNATIONAL** Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics,...