Personal Assistant to The Dhm and The Disarmament

vor 3 Wochen

Geneve, Schweiz Foreign & Commonwealth Office Vollzeit

Job Description (Roles and Responsibilities) 1

The UK Mission to the United Nations (UN) & World Trade Organisation (WTO) in Geneva represents the interests and policies of the UK across international organisations based in Geneva and is looking for a Personal Assistant (PA) to provide administrative support to the Permanent Representative to the Conference on Disarmament (‘Disarmament Ambassador’) and the Deputy Head of Mission.

The role requires excellent organisational and logístical skills, good time management, efficiency and attention to detail, a dependable, responsible team player who can take ownership of their tasks and deal confidently with senior staff and contacts. They should be a good communicator and coordinator, ideally with some French, able to multi-task and deliver to a high standard, diplomatically, often under time pressure.

**Roles and responsibilities**:

- Diary management, coordinating meetings with senior diplomats and other Missions & arranging travel.
- Collate background material and speaking points before events/meetings.
- Taking minutes for some meetings.
- Acting as Board Secretary for Corporate issues.
- Organising events - including official lunches and dinners, and incoming visits, welcoming visitors to the Mission.
- Keeping records of expenditure for budget recording/planning.
- Assisting with logistics including for the wider Disarmament delegation in collaboration with the Disarmament intern.

They will also work closely with the wider team providing administrative support to other senior members, supporting and covering for one another. They will forge strong working relationships with their counterparts in other missions. There may occasionally be the possibility to represent the UK at external events, reporting back to colleagues in the Mission and in London.

Essential qualifications, skills and experience 1
- Fluency at C1 level in English according to CEFR framework*, or equivalent
- Previous experience in a fast-paced administrative role.
- Excellent organisational and office management skills.
- Excellent interpersonal skills - including the confidence to be firm with colleagues whilst retaining respect.
- Excellent IT (Microsoft Office and Outlook) skills.
- Ability to juggle competing priorities, and respond quickly in a fast-moving, busy, high profile environment, with a proven ability to deliver results.

Desirable qualifications, skills and experience 1
- Written and spoken French.
- Previous experience as a Personal/Executive Assistant/Business Manager/Event Manager, ideally working to senior management.
- Required behaviours 1- Making Effective Decisions, Delivering at Pace, Communicating and Influencing, Working Together Application deadline 1
- 21 March 2024

Grade 1
- Administrative Officer (AO)

Type of Position 1
- Full-time, Permanent

Working hours per week 1
- 40

Region 1
- Europe, Eastern Europe & Central Asia

Country/Territory 1
- Switzerland

Location (City) 1
- UK Mission to the Office of the United Nations, Geneva

Type of Post 1
- UK Delegation

Number of vacancies 1
- 1

Salary Currency 1
- CHF

Start Date 1
- 1 June 2024

Other benefits and conditions of employment 1

This is a permanent contract for 40 working hours per week. The start date indicated above is an estimation and may vary.

The annual leave entitlement is 25 days per year pro rata and the Embassy also enjoys a maximum of 14 Swiss/ UK public holidays per year.

FCDO is committed to continual learning and development. The Embassy will provide funding in line with L&D requirements and a variety of learning and development is provided throughout the year both directly at post and virtually through the FCDO International Academy. There will be opportunities to attend training, lectures etc. on the job.

United Kingdom, European Union and EFTA nationals do not require visa sponsorship along with Nationals of: Brunei Darussalam, Japan, Malaysia, New Zealand, Principality of Andorra, Principality of Monaco, San Marino, Singapore and Vatican.

Additional information 1

The British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
- Please note for more information regarding the Common European Framework of Reference for Languages, please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

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