Executive Assistant Communications

vor 3 Monaten

Lausanne, Schweiz Tetra Pak Vollzeit

At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good - protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day. _
- And we need people like you to make it happen._

**_We empower you to reach your potential with opportunities to make an impact to be proud of - for food, people and the planet._**

**Job Summary**:
Tetra Pak is looking for an Executive Assistant, who will coordinate and optimize the administrative activities of the Executive Vice President Communications and help promote the business’ image internally and externally.
The role is designed to make the leader more effective in daily administrative operations, strategic planning, and decision making. Besides providing superior support in a variety of complex administrative tasks, this role involves strong program management capability and ability to work closely with the Vice President teams on site and abroad.
We offer a very independent and autonomous role and being part of the assistants’ community of the company.
This position is full-time.
Location: Lausanne

**What you will do**:
As Executive Assistant to the Executive Vice President Communications, you will be responsible for the following activities:
**Travel management**:

- Responsible for end-to-end complex domestic and international travel organisation (including specific flights bookings, accommodations, transfers and car rentals, and preparing travel requests and expense reports in the Concur system)

**Administrative and coordination support**:

- Manage and maintain complex executive calendars as requested by the executive and prioritizing appointments and activities including last minute changes
- Arrange several leadership meetings
- Send department announcements as well as global announcements, draft letters and replies to external parties
- Facilitate communication and information flow within the organization
- Drive improvements in administrative ways of working and secure implementation within the organisation
- Maintain distribution lists
- Meeting coordination:

- Arrange leadership meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
- Arrange catering and logistics for in-person and virtual meetings and events

**Project management**:

- Assist with the planning and execution of special projects and initiatives as required
- Track project progress and provide updates as needed.
- Support for special projects (e.g. senior meeting preparation, physical meetings)
- Announcements finalisation and distribution
- Webcast scheduling in partnership with President & CEO Executive Assistant
- Coordinate video shootings agreements
- Follow-up requests coming through on the corporate mailbox
- Miscellaneous communication materials finalisation and distribution

**Document management**:

- Organise and maintain electronic files, ensuring documents are easily accessible
- Handle confidential and sensitive information with discretion.

**Purchase order management**:

- Create, manage, and track purchase orders to ensure timely processing and payment for the entire department
- Maintain accurate records of all purchase orders and related documents
- Work closely with the finance and procurement departments to reconcile purchase orders and resolve any discrepancies.
- Follow-up with the suppliers regarding their invoices

**We believe you have**:

- An administrative qualification
- 7+ years of experience in a similar role or assistant role
- Professional knowledge of spoken and written English, with knowledge of French a plus
- Excellent communication skills and proactivity
- A dynamic and productive work approach
- Efficiency, precision and drive
- A service-oriented and flexible attitude to ensure team members are well supported
- Expertise in Microsoft tools (Word, Excel, Powerpoint, Teams etc.) and SAP Concur
- An eye for detail when it comes to announcements and other written communications

The position requires the highest degree of professional conduct and protection of confidential, sensitive business and personnel information received and generated.

**We Offer You**
- A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
- A culture that pioneers a spirit of innovation where our industry experts drive visible results
- An equal opportunity employment experience that values diversity and inclusion
- Market competitive compensation and benefits with flexible working arrangements

This job posting expires on **2024-10-23**
- Diversity, equity, and inclusion is an everyday part of how we work. We give people a place to belong and support to thrive, an environment where everyone can be comfortable being themselves and has equal opportunities to grow and succeed. We embrace difference, celebrate people for who they are, and for the diversity they bring that helps us bett

  • Executive Assistant

    vor 1 Woche

    Lausanne, Schweiz PeoplePartners.me Vollzeit

    Executive Assistant (English and Arabic Speaking) Are you a dynamic, organized, and experienced Executive Assistant who speaks fluent English and Arabic? Do you thrive in a fast-paced, multinational environment? If so, we want you to join our team in Geneva, Switzerland! As an Executive Assistant, you will play a crucial role in supporting our executive...

  • Executive Assistant Fr/eng

    vor 9 Monaten

    Lausanne, Schweiz Interiman Vollzeit

    **INTRODUCTION**: On behalf of a well-renowned swiss company with international scope based in **Lausanne **area,** we are searching for an **Executive Assistant FR/ENG** **DESCRIPTION DE LA MISSION**: - You provide global administrative support to the leadership team - You schedule onsite and offsite meetings, coordinate logistics matters and manage...

  • Executive Assistant

    vor 6 Monaten

    Lausanne, Schweiz British American Tobacco Vollzeit

    **BAT is evolving at pace - truly like no other organisation.** **To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!** **BAT SWITZERLAND** **IS LOOKING FOR AN** EXECUTIVE ASSISTANT **Job Title**: Executive Assistant **Grade**:...

  • Executive Communications Manager

    Vor 5 Tagen

    Lausanne, Schweiz Logitech Vollzeit

    We are looking for a Communications Manager whose creativity and communications skills will help support the internal communications of the General Manager and thought leadership supporting Logitech’s Creativity and Productivity (C&P) portfolio - Logitech’s largest portfolio - amongst external stakeholders. The individual will lead the development and...

  • Executive Communications

    vor 7 Monaten

    Lausanne, Schweiz Medair Vollzeit

    **Location**: Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply. This is a GSO-based position in Lausanne, Switzerland. Travel of up to 4 weeks per year to Medair country programmes Travel pending successful completion of the ROC course At least 3 days a week physically in the office in Lausanne (Vaud)**Starting Date...

  • Executive Assistant and Office Manager

    Vor 7 Tagen

    Lausanne, Schweiz AMAZENTIS SA Vollzeit

    Timeline® is a high growth health and longevity brand founded in Switzerland on the belief that uncompromising research can unlock a new class of health, backed by cutting-edge science with the mission of promoting longevity and health span. We know that aging can't be stopped. However, through its 15 years + of groundbreaking research, Timeline® is...

  • Executive Assistant and Office Manager

    Vor 6 Tagen

    Lausanne, Schweiz Pouly Tradition Vollzeit

    Timeline is a high growth health and longevity brand founded in Switzerland on the belief that uncompromising research can unlock a new class of health, backed by cutting-edge science with the mission of promoting longevity and health span. We know that aging can't be stopped. However, through its 15 years + of groundbreaking research, Timeline is developing...

  • Bibliothèque : Assistant Communication Et

    Vor 5 Tagen

    Lausanne, Schweiz EPFL Vollzeit

    EPFL, l’École polytechnique fédérale de Lausanne, est l’un des campus universitaires les plus dynamiques d’Europe et s’inscrit dans le top 20 mondial de nombreux classements académiques. L’EPFL compte plus de 6'000 membres du personnel qui font vivre les trois missions principales de l’École : l’éducation, la recherche et l’innovation....

  • Assistante Gouvernante Générale

    vor 7 Monaten

    Lausanne, Schweiz Hotelis Executive Vollzeit

    **INTRODUCTION**: Nous sommes aujourd'hui mandatés par un établissement hôtelier de haut standing pour le recrutement d'une collaboratrice engagée et passionnée qui agira en tant que: **Assistante gouvernante générale (H/F)**: **DESCRIPTION DE LA MISSION**: **PROFIL ATTENDU**: Au bénéfice d'une solide formation hôtelière et d'expériences...

  • Administrative Assistant

    vor 3 Monaten

    Lausanne, Schweiz HAYA Therapeutics SA Vollzeit

    Location: - Lausanne, Switzerland - Requests a full time presence on-site**Conditions of Employment**: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship) **Compensation and Benefits**: The position comes with an excellent compensation and benefits package. ‍**About the job** We are seeking a highly motivated...

  • Faculty Assistant

    vor 7 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning...

  • Philanthropy Assistant

    vor 6 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal- Location: Lausanne, CH**About IMD** The Institute for Management Development (IMD) is an independent academic institution with Swiss roots and global reach, founded more than 75 years ago by business leaders for business leaders. Since its creation, IMD has been a pioneering force in developing leaders who transform...

  • Communications Intern

    vor 2 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning...

  • Program Coordinator

    vor 2 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal- Location: Lausanne, CH**About IMD** Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted learning...

  • Communications Intern

    vor 2 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Fixed-term maximal Location: Lausanne, CH About IMD Founded by business executives for business executives, the International Institute for Management Development (IMD) is an independent academic institute with campuses in Lausanne and Singapore as well as a Management Development Hub in Shenzhen. We strive to be the trusted...

  • Assistant Dean and Director of Career Services

    vor 7 Monaten

    Lausanne, Schweiz Perrett Laver Vollzeit

    **Appointment of Assistant Dean and Director of Career Services**: Founded by business executives for business executives, IMD is an independent academic institute with Swiss roots and global reach. IMD strives to be the trusted learning partner of choice for ambitious individuals and organisations worldwide. Based in Lausanne with a campus in Singapore and...

  • Vp Assistant Packaging Solutions

    vor 2 Monaten

    Lausanne, Schweiz Tetra Pak Vollzeit

    At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good - protecting food, protecting people, and protecting the planet. By doing so we touch millions of people's lives every day. _ - And we need people like you to make it happen._ **_We empower you to reach your potential with opportunities to make an impact to be...

  • Executive Director

    Vor 2 Tagen

    Lausanne, Schweiz AISTS International Academy of Sports Science and Technology Vollzeit

    **Overview**: The International Academy of Sports Science and Technology (AISTS) is an educational organization located on the UNIL campus in the Synathlon building. The mission of AISTS is to bring a positive contribution to the management of sport through post-graduate and executive education, as well as applied research, consulting, and services by...

  • (m/f/d) Try

    vor 6 Stunden

    Lausanne, Schweiz Michael Page International (Switzerland) SA Vollzeit

    About Our ClientFor our client, a scale-up company in the scientific world based in Lausanne, we are searching for an Executive Assistant & Office Manager, available immediately, for a Try&Hire position.Job DescriptionAct as a liaison between internal management and external stakeholders. Two main roles: 1) Assist the CEO and founder and 2) Manage the office...

  • Director of Executive Masters

    vor 7 Monaten

    Lausanne, Schweiz IMD Vollzeit

    Contract Type: Open-ended- Location: Lausanne, CH**About IMD** The Institute for Management Development (IMD) is an independent academic institution with Swiss roots and global reach, founded more than 75 years ago by business leaders for business leaders. Since its creation, IMD has been a pioneering force in developing leaders who transform organizations...