Office Manager 100%
vor 2 Wochen
At NewBiologix SA, we are driven by a singular mission: to revolutionize gene therapy and make life-saving treatments accessible to everyone. Our commitment to excellence fuels our relentless pursuit of cutting-edge solutions in the fields of gene therapy and cell therapy.
At our location in Epalinges, we are looking for you as
**OFFICE MANAGER 100% (M/F)**
In this role you are the main person to manage the office reception and administration to ensure smooth running of the business.
**Your main tasks are**:
- Serve as the point person for office manager duties including mailing, supplies, bills, errands, schedule meetings and appointments.
- Organize office operations, policies and procedures.
- Provide general support to CEO.
- HR Administration: Manage employee contracts, keep employee records, handle social security matters, insurances, work permits, and pension schemes. Assist in the onboarding process for new hires.
- Invoice Preparation: Oversee the preparation of invoices for accounting, ensuring accuracy and compliance.
- Manage contract and price negotiations with office vendors and service providers.
- Manage office G&A budget, ensure accurate and timely reporting.
- Provide general support to visitors.
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering and security services.
- Plan in-house or off-site activities, like parties, celebrations, and conferences.
**What you bring with you**:
- Relevant experience in a similar role.
- Excellent organisation and time management skills.
- Structured way of working and ability to prioritise.
- Collaborative, communicative, team player and a mindset to improve processes.
- Ability to handle sensitive information with discretion.
- Proficiency in Microsoft Office Suite and other office software.
- Excellent written and verbal communication skills.
- Fluency in French and English is a must.
- Willing to work on site 5 days a week.
**What we offer you**:
- Exciting, versatile and responsible position.
- High degree of independence.
- Good employment conditions and social benefits.
- Internal and external training/education.
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