(Junior) Techops Administrative and Operations

vor 4 Wochen

Basel, Schweiz CTC Resourcing Solutions Vollzeit

**_The Life Science Career Network_**

**(Junior) TechOps Administrative and Operations Associate**

Our client is a pioneer in Drug Discovery and Development and one of the frontrunners in Personalised Healthcare. As the world's largest R&D spender in the pharmaceutical and diagnostics domain, they work in a vast number of drug discovery & therapeutic areas and are highly recognized internationally.

We are currently looking for a (Junior) TechOps Administrative and Operations Associate for a **12-month contract (with possibility for extension) based in Basel, Switzerland**.

Reporting to the Manager TechOps Admin and Operations the TechOps Administrative and Operations Associate is responsible for the global execution of operational activities supporting the Technical Operations department (TechOps).

In this role, you will be a key support for TechOps teams by being responsible for the operational management of the purchasing process in support of these development activities. The scope of work includes close working relationship with the technical teams whereby translating & summarizing the project requirements into purchasing requirements including purchase order management (creation of PO with associated documentation), goods receipt, inventory management and invoices compliance for the department.

**Main Responsibilities**:
**_ Development_**
- Validate and complete purchase requisitions and turn into orders (PO)
- Monitor and follow up on PO’s (e.g., late delivery, scope change management, complaints) in COUPA
- and SAP
- Manage goods receipts, control of timely delivery of goods and services
- Manage and maintain batch oversight in terms of value, amount and location
- Manage periodical batch reconciliation
- Point of contact for warehouses & CMOs stock management

**_Business Support_**
- Manage payment schedule and the invoice reconciliation
- Prepare and support the budgeting process
- Manage quarterly updates and latest estimates
- Support the categorization of the global supplier portfolio of Contract Development and Manufacturing Organizations (CDMO)
- Oversight of contracts archiving/filing like Master Service Agreements and Confidentiality Agreements
- Initiate Business Key Performance Indicators
- Manage Business Master Data
- Manage shipment request form

**_Administrative Support_**
- Assist the TechOps Admin & Operations manager in drafting Standard Operation Procedures (SOP)
- Assist the TechOps Admin & Operations in transactions within Veeva (CORS)
- Organize & collect e-signature with AdobeSign
- Assist the TechOps Admin & Operations in training organisation, event, and budget preparation

**Qualifications and Experience**:

- **_Relevant working/residency permit or Swiss/EU-Citizenship required_**:

- Experience in the pharmaceutical industry either within R&D, manufacturing, supply chain environment or direct procurement and GxP requirements
- Experience in the overall pharmaceutical development process over the whole product life cycle, from phase 1 up to and including launch and beyond is of advantage
- Ability to adapt effectively to rapidly changing and dynamic environment
- Excellent written & oral communication skills in English required
- Professional usage of Software tools like e.g. EXCEL, SAP (S/4HANA), COUPA, Veeva is desirable
- Willingness to learn new tools and procedures
- Process and solution oriented with a strong customer focus
- Ability to manage multiple tasks with competing priorities
- High degree of flexibility and the ability to work calmly under pressure within the rapidly changing nature of the business and the dynamic market conditions

  • Techops Administrative and Operations Associate

    vor 4 Wochen

    Basel, Schweiz CTC Resourcing Solutions Vollzeit

    **_The Life Science Career Network_** **TechOps Administrative and Operations Associate** Our client is a pioneer in Drug Discovery and Development and one of the frontrunners in Personalised Healthcare. As the world's largest R&D spender in the pharmaceutical and diagnostics domain, they work in a vast number of drug discovery & therapeutic areas and are...

  • Global Head Finance Technical Operations

    vor 4 Wochen

    Basel, Schweiz Novartis Vollzeit

    Job Purpose: - To lead the Sandoz Technical Operations Finance group and to develop and implement processes and projects to further improve transparency, efficiency, integrity and productivity in Sandoz Technical Operations leading to lower COGS, Capex, Investments, Inventory and therefore enhancing CFROI and CVA. - Lead and manage all Business Planning &...

  • BASEL OFFICE

    vor 2 Wochen

    Basel, Schweiz Viking Vollzeit

    BASEL OFFICE - Junior Manager Logistics OperationsJoin to apply for the BASEL OFFICE - Junior Manager Logistics Operations role at Viking.Please note that we can only accept applicants who are eligible to work in Switzerland or in possession of a valid work permit.Role DescriptionViking Cruises is currently seeking a Junior Logistics Manager to join our...

  • Junior Operations Manager

    Vor 6 Tagen

    Basel, Basel-Stadt, Schweiz Tally Weijl Vollzeit

    We are seeking a highly skilled Junior Operations Manager to join our team at Tally Weijl. As a key member of our operations team, you will be responsible for ensuring the smooth distribution of our products to stores, maximizing business potential through strategic management of merchandise and inventory optimization.SERVICE – AllocationManage the flow of...

  • Operations and Logistics Coordinator

    Vor 6 Tagen

    Basel, Basel-Stadt, Schweiz Tally Weijl Vollzeit

    Tally Weijl is a leading fashion retailer with a rich history dating back to 1984. We are committed to celebrating fashion, independence, fun, love, and community. As a Junior Operations Manager, you will play a critical role in ensuring the efficient allocation of our products to stores, optimizing inventory levels, and driving business growth.Key...

  • Administrative Operations Lead

    vor 5 Stunden

    Basel-Pratteln, Basel-Land, Schweiz SKAN Vollzeit

    We are looking for a highly skilled and organized administrative professional to join our team in Basel. As an Operations Support Specialist, you will be responsible for supporting our leadership team with various administrative tasks, including calendar management, meeting coordination, and financial administration.The ideal candidate will possess...

  • Junior Operations Manager

    vor 1 Tag

    Basel, Basel-Stadt, Schweiz TN Switzerland Vollzeit

    ResponsibilitiesAssist in coordinating with third-party logistics service providers under the guidance of the EMEA Supply Chain & Logistics team.Support daily operational tasks, such as inventory balancing across warehouse locations.Collaborate with management and administrative teams to facilitate planning, process execution, and tracking of results,...

  • Head of Coe Operations

    vor 3 Wochen

    Basel, Schweiz Lonza Vollzeit

    Switzerland, BaselToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big...

  • Junior Operation Manager

    vor 4 Wochen

    Basel, Schweiz Tally Weijl Vollzeit

    Junior Operations Manager: We’re here to make you feel sexy, empowered & UNSTOPPABLE. Founded in 1984, Tally Weijl has been on a crazy journey to celebrate fashion, independence, fun, love, & community for close to 40 years. Today we’re present in 35 markets with over 700+ stores, online presence, and 3m+ fans across social channels. Show us how...

  • Junior Logistics Coordinator

    Vor 7 Tagen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    We are looking for a highly skilled Junior Logistics Coordinator to join our team in Basel, Switzerland. As a Junior Logistics Coordinator, you will be responsible for supporting the logistics operations of our Ocean and Expedition fleet.About the Role:The Junior Logistics Coordinator will assist in managing and controlling all activities related to supply...

  • Junior Administrative Assistant Position Open in Fintech Hub

    vor 1 Tag

    Basel, Basel-Stadt, Schweiz TN Switzerland Vollzeit

    About Our Team:We are a dynamic and innovative team working in the financial industry. We are currently seeking a highly motivated and organized individual to join our team as a Junior Administrative Assistant.Job Summary:Assist the team with day-to-day tasks and projects, prepare and edit documents, coordinate calendars, and provide general administrative...

  • Maintenance Operation Expert

    Vor 6 Tagen

    Basel, Basel-Stadt, Schweiz Viking Vollzeit

    Job ResponsibilitiesThe Maintenance Operation Expert will play a crucial role in ensuring the smooth operation of our river fleet. Key responsibilities include:Developing and implementing process improvements to enhance maintenance and repair operationsAnalyzing data to identify trends and areas for improvementCollaborating with cross-functional teams to...

  • Junior Operation Manager

    Vor 7 Tagen

    Basel, Schweiz Tally Weijl Vollzeit

    Junior Operations ManagerWe’re here to make you feel sexy, empowered & UNSTOPPABLE.Founded in 1984, Tally Weijl has been on a crazy journey to celebrate fashion, independence, fun, love, & community for close to 40 years.Today we’re present in 35 markets with over 700+ stores, online presence, and 3m+ fans across social channels.Show us how #UNSTOPPABLE...

  • Junior Operation Manager

    vor 20 Stunden

    Basel, Schweiz Tally Weijl Vollzeit

    Junior Operations Manager We’re here to make you feel sexy, empowered & UNSTOPPABLE. Founded in 1984, Tally Weijl has been on a crazy journey to celebrate fashion, independence, fun, love, & community for close to 40 years. Today we’re present in 35 markets with over 700+ stores, online presence, and 3m+ fans across social channels. Show us how...

  • Administrative Assistant

    Vor 5 Tagen

    Basel, Schweiz TN Switzerland Vollzeit

    The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly. We are looking for an enthusiastic connector with excellent communication and problem-solving skills.Responsibilities:Provide administrative support, including...

  • Administrative Assistant

    vor 1 Tag

    Basel, Schweiz TN Switzerland Vollzeit

    The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly. We are looking for an enthusiastic connector with excellent communication and problem-solving skills.Responsibilities:Provide administrative support, including...

  • Administrative Assistant

    vor 1 Tag

    Basel, Schweiz TN Switzerland Vollzeit

    The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly. We are looking for an enthusiastic connector with excellent communication and problem-solving skills. Responsibilities: Provide administrative support,...

  • Administrative Services Manager

    vor 1 Tag

    Basel, Basel-Stadt, Schweiz TN Switzerland Vollzeit

    The Administrative Assistant is expected to deliver high-quality administrative support to ensure the effective functioning of our team. Key responsibilities include:Main Responsibilities:Provide comprehensive administrative support.Coordinate group events and meetings.Manage group operations and facilities.Process invoices and contracts.Support HR...

  • Administrative Support Specialist

    Vor 4 Tagen

    Basel, Basel-Stadt, Schweiz MDPI Vollzeit

    We are seeking an experienced Administrative Support Specialist to join our team and provide essential administrative support to ensure smooth operations across various departments.The ideal candidate will be organized, service-oriented, and thrive in a fast-paced, international environment.

  • Administrative Operations Assistant

    Vor 6 Tagen

    Basel, Basel-Stadt, Schweiz TN Switzerland Vollzeit

    What We're Looking ForWe're seeking a highly motivated and organized Room Booking Coordinator to join our team at TN Switzerland. As a key member of our operations team, you will be responsible for managing scheduling services, searching for available meeting rooms, and providing exceptional customer service to internal and external clients.This is an...