Legal Assistant

**Position Snapshot**:
Location: Vevey, Switzerland

Company: Nestlé Nespresso S.A.

Act. Rate: Part-Time Act. Rate 50 %

Type of contract: Permanent contract

Start date: ASAP

**What we offer at Nestle**:
Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you

Genuine opportunities for career and personal development

Dynamic international working environment

**Position Summary**:
As a Legal Assistant, you will provide high-quality paralegal and administrative support to Nespresso’s Legal Team.

We offer a dynamic, inclusive, and international working environment with many opportunities across different companies, functions, and regions. Don’t miss the opportunity to join us and work with different teams in an agile and diverse context.

**A day in the life of a Legal Assistant**:

- Record management processes in compliance with administrative procedures and ensure quality control of documents
- Ensure accuracy of contract archival (registration, scanning, contracts’ updates, reminders, archiving in the Contract Management database
- Handle and follow up of standard contracts (e.g. editing, reviewing and finalising)
- Manage/update regularly the Nespresso Legal & Compliance (L&C) Intranet and SharePoint
- Ensure overall organization of relevant files and data and other administrative matters related to the legal team; handle & organize filing
- Exercise initiative and judgement in handling routine and confidential materials
- Ensure collection of signatures and visa of invoices to assure timely process of payment following internal process
- Coordinate the Legal Budget, prepare and follow up on Purchase Requests (PR/PO)
- Handle routine correspondence and other documents, using word processing, spreadsheets, database or presentation software based on short instructions
- Organize travel arrangements and logistics internal or external workshops, events & conferences; manage expense reports
- Point of contact for ISIT matters & support whenever needed
- Act as a back-up for the other administrative assistant in the legal department (handle and follow up on legal documents such as Proxies, Certificates, Resolutions, extracts of Articles of Association delivered by the Commercial Register, etc.), collection of internal signatures, and all activities related to legalization

**What will make you successful**:

- Minimum 3-5 years’ experience as Legal Assistant
- Knowledge of the Nestlé policies, entities organization and systems would be a clear advantage
- Flexible with proven organization skills & ability to multitasking
- Open-minded and positive attitude
- Trustworthy & detail-oriented with collaborative mindset
- Ability to work under pressure within tight deadlines
- Proficient in English and French


At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.

We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.