Team Assistant

vor 1 Woche

Geneve, Schweiz United Nations Vollzeit

This position is located in the Anti-Torture, Capacity Building, Coordination and Funds Section, Human Rights Treaties Branch (HRTB), Human Rights Council and Treaty Mechanisms Division (HRCTMD) of the Office of the United Nations High Commissioner for Human Rights (OHCHR) based in Geneva. Under the general supervision of the Chief of the Human Rights Treaties Branch (HRTB), the incumbent reports to the Chief of the Anti-Torture, Capacity Building, Coordination and Funds Section.

**Responsibilities**:
Within limits of delegated authority, the Team Assistant will be responsible for the following duties:

- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Compiles, summarizes and enters data on project delivery.
- Serves as focal point for administrative coordination of programme/project implementation of activities, involving liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g Umoja, Microsoft Team Up calendar, Human rights treaty body database, Universal Human Rights Index.
- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
- Enters data in Umoja platform on reporting on the regular programme/OMP with global targets and indicators.
- Assists in making all necessary arrangements for treaty body sessions, missions, meetings and consultations.
- Responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
- Makes travel arrangements for experts in coordination with the Travel Unit through Umoja.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.
- Assists in the preparation of presentation materials using appropriate technology/software. Performs data entry and extraction functions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Receives and guides delegations in the conference room.
- Performs other duties as assigned.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.

Work Experience
A minimum of three (3) years of experience in general office support or related area is required.

Out of the three (3) years, at least one (1) year of administrative experience within the United Nations common system or similar international organization is desirable.

Experience using collaborative remote meeting platforms and/or softwares is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS

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