Executive Assistant

Job Function: Software & Cloud Services Why SoftwareONE?:
The role:
The Exec Assistant is responsible for providing a high level of administrative support to the President of Services. This position will proactively coordinate, manage, and keep the President of Service on track with schedules, projects, and commitments. The Exec Assistant works directly for the President of Service and liaises with the rest of the Extended Executive Board and other stakeholders for optimal results.
- Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics.
- May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
- Responsible for making global travel arrangements, including processing Visas.
- Carefully consider and decide the optimum travel arrangements and itinerary for calendared meetings and reconciling trip expenses in a timely matter.
- Assist with preparing, formatting, editing and consolidation of presentations and other documents e.g., Town Hall decks.
- Support in collecting data and information to put together reports and statistics.
- Providing project management support for key strategic initiatives as directed by the President of Service. This would range from workstream leadership to full project ownership.
- Partner closely with other functions relevant to the business, including Finance, HR (Human Resources), Marketing, Sales, Services etc.
- Create a strong network across the global business, specifically with similar roles, to drive alignment and cohesion.
- Leverage your administrative expertise to be 2 steps ahead of your executive - your job will be to problem solve and intuitively understand priorities.

What we need to see from you:
You take great pride in delivering Customer Satisfaction (internally and externally) and Employee Satisfaction in your colleagues is paramount. Integrity is important to you, but the big corporate machines don’t really interest you. You’re deeply Passionate about what you do but Humble enough to keep learning and recognize the importance of collaborating with your team and colleagues. You’ve got great Discipline but can still work at Speed and love creating tangible results.
- Minimum 5 years’ experience in similar level roles
- Excellent Communication Skills (written and verbal) to interact with all levels of company personnel and numerous people in a professional manner
- Ability and motivation to learn something new on a regular basis.
- Able to work and communicate and collaborate effectively across departments and geographies.
- Excellent computer skills (Excel, Power Point, Visio, and Outlook)
- Strong attention to detail and analytical skills
- Setting a strong example, motivator and a trusted colleague for the employees
- Organizational and political intelligence
- Business fluent English skills (German is a valued asset)
- You identify yourself with the values of our company
- A person of great flexibility, passion, and proactivity
- Enthusiastic about helping others and supporting them to be successful.
- Strong organizational skills and being able to prioritize demands.
- Be able to influence others to meet deadlines.
- Be able to keep calm under pressure.
- A high degree of discretion and integrity
- A good sense of time management
- Being confident and proactive