Facilities Associate

IDEXX is seeking a part time (50%) Facilities Associate, to be based at our location in Zug, Switzerland. In this role, under the supervision of the Facilities Manager Europe (based in the Netherlands), you will be supporting the day-to-day facility operations at our high-profile commercial office as well as providing administrative support to the leadership team. This is an exciting opportunity for a hands-on individual, who will be the first point of contact for new hires and visitors, to take ownership of our day-to-day facility operations, incl. vendor management of soft and hard services, space database management, smaller projects and Environment, Health & Safety.

Your work will be varied, in a great informal work atmosphere and with the potential for growth. The role is part time, the hours can be discussed and may be flexible based on business need. The role may grow overtime into a fulltime position.

To ensure that IDEXX Facilities infrastructure, processes, and services meet the evolving needs of the business, we will be a strategic partner and service provider of choice for the business teams. We will strive to achieve operational agility and flexibility, high employee engagement, cost excellence, and safe, sustainable operations.

**In this Role you will**:
Oversee general office operation

Greet visitors, answering phone calls and delivering world-class service to internal and external people

Coordinate appointments and meetings and managing staff calendars and schedules if needed

In alignment with EU Facility Team, ensure IDEXX standard at the site

Support Management with relocation

Handle access to the office following on site security standard

Responsible for receiving, dispatching, and following up on (maintenance) work order orders

Manage vendors (provide direction and ensures vendors comply with IDEXX policies and procedures), assign work and evaluate performance of contractors

Manage small (adhoc) facility projects and support larger capital projects

Provide administrative support such as mail handling, soliciting quotes for services, invoice verification, purchase order creation and updating work orders and space management database

Maintain inventory for office supplies and equipment

Performs building audits to identify the need and/or opportunity for maintenance and repair and keeping the building in a nice and tidy appearance to meet IDEXX and Health & Safety Standards

Maintain records of maintenance or other facility activities

Identify opportunities for increased efficiencies and costs savings

Support Wellness and Social activities in the facility

Respond to facility related emergencies (may also be outside of office hours) and being part of the Emergency Response Team

Support onsite meetings

Maintain landlord relationship

**What You Will Need to Succeed**:
The ability to recognize, investigate, communicate and resolve operational problems

The ability to communicate effectively both orally and in writing (including electronically)

The ability to interact with all levels of individuals in a direct, timely, and professional manner

Must be able to act without direct supervision, and exercise independent discretion

Must be able to work under stress and make timely decisions in emergency situations, while remaining calm

The ability to project a professional corporate image in both appearance and customer service

Well organized, detail orientated and ability to multi-task

The ability to gather, record, and summarize information in a logical, sequential manner

Bachelors degree preferably in Facilities or Office Management and mínimal 3 years’ experience in facility coordination in a similar (international) environment

First Aid certificate or willingness to obtain this

Proficiency in Facilities Management Software or other software (such as Maximo and/or SAP)

Proficiency in office software such as Microsoft word, excel, powerpoint and outlook

**Languages**: Fluent German and English are a must

We’re proud of the work we do because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a global workforce of over 10,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let’s pursue what matters together.
IDEXX values a diverse workforce and workplace and strongly encourages women, people of colour, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-bor