Assistant to The Legal and Compliance Department
vor 5 Monaten
The incumbent assists the IB Legal & Compliance department (IBLC) with high quality administrative support, including budget control and contracts filing, and to proactively address the administrative daily requests of the department in a coherent and efficient manner.
- This role requires to be in our Foundation office, based in Geneva, 3-4 days per week. _In the capacity of Office Support Coordinator, the incumbent:
- Organizes staff meetings, HR trainings and social events for the Foundation Office
- Supports any ET member during their visits in the Geneva Office
- Acts as a coordinator for HR issues (in cooperation with the HR department)
- Keeps the Geneva Office calendar up to date
- Oversees the Foundation Office insurance policies
- Manages special projects as they arise
**Key Accountabilities**
1. Provide high quality administrative support to the IBLC team in an autonomous manner by dealing with:
- the agenda of the Head of L&C (meeting invitations)
- the organization of legal meetings and retreats
- the assistance for official filings of governance and corporate documents
- the physical filing of trademarks documents
- the formatting of documents and contracts
to ensure smooth running of the Legal & Compliance department.
2. Process invoices of the IBLC in a timely and efficient way to have them paid without delay.
3. Hold a budget ensuring that IBLC remains within the numbers allocated during the fiscal year.
4. Process i-expenses and credit card expenditure for the IBLC to allow proper reimbursement for the lawyer concerned and to document all transactions made with their corporate credit card.
5. Manage the legal mailbox so that each new request is being attended by the appropriate lawyer.
6. Digitalization of all signed agreements in IBLC’s online document management system (GCD) and SharePoint, ensuring that all IB contracts are safely stored and easily retrievable.
7. In collaboration with the facilities administrator, organize outings of the Geneva Foundation Office and help with logistics when the Executive Team/Board of Governors are meeting in the office.
**Knowledge, Experience, Technical and Soft Skills**
- Secretarial/administrative/organizational skills, experience in organizing meetings & calendars
- Skills in organizing and maintaining an electronic database for contracts and other legal documents
- At least 3-5 years relevant experience
- Experience in expenses processing and budget controlling
- Fluency in English and French, Spanish an asset
- Strong interpersonal and communication skills
- Capacity to work as a member of a team, under time pressure and setting priorities
- Experience of working in international or global organization
- Ability to take minutes and respect confidentiality
- Attention to detail
-
Legal Coordinator
vor 5 Monaten
Geneve, Schweiz LHH VollzeitOur client, an internal organisation, is searching for a Legal Assistant, who will play an essential role in implementing and maintaining new legal technologies and activities with the goal of improving efficiency, efficacy, and mitigating risk. In addition, the Legal Assistant will support the ongoing development and organization of legal compliance...
-
Legal Counsel
vor 7 Monaten
Geneve, Schweiz The Global Fund VollzeitThe Legal Counsel contributes to the corporate and operational effectiveness of the Global Fund through the provision of legal advice and support for (i) the core business of the Global Fund on the management of the Global Fund’s portfolio of investments and/or (ii) day-to-day institutional needs, as applicable. Each Legal Counsel is assigned to have a...
-
Administrative Assistant
vor 5 Monaten
Geneve, Schweiz Interiman Vollzeit**INTRODUCTION**: For our client in ** Geneva** we are actively looking for an **Administrative Assistant / Paralegal Department,** for a temporary mission **DESCRIPTION DE LA MISSION: **The work is expected to be carried out in person in the office. **PROFIL ATTENDU**: - Holding a legal degree is a strong advantage, - Fluent in English and excellent...
-
Legal Manager
vor 5 Monaten
Geneve, Schweiz LHH VollzeitLegal Manager Our client is seeking a qualified, full-time lawyer with 5-10 years of experience to join the legal department. This role is crucial for managing the day-to-day legal work, ensuring compliance with international laws and regulations across the Network, and supporting the adoption and implementation of new legal technologies to enhance the...
-
Legal Consultant to Support The Implementation of
vor 5 Monaten
Geneve, Schweiz United Nations VollzeitResult of Service The consultant is required to: A: Undertake some preparatory tasks in order to be able to support the 3 countries. Those tasks are: i) to review key documents to be used in the context of the action plans, including the Checklist for the Legislator adopted by the twelfth meeting of the Conference of the Parties (document...
-
Ciso and Manager Security, Risk, Compliance
vor 5 Monaten
Geneve, Schweiz The Global Fund VollzeitReporting to the CIO, the role is primarily to provide the vision and leadership for developing and supporting cyber security strategy, initiatives, and roadmap. The Chief Information Security Officer (CISO) directs the planning and implementation of enterprise IT systems, business operations, and facility defences against security breaches and vulnerability...
-
Legal & Compliance Jr
vor 6 Monaten
Geneve, Schweiz LHH VollzeitWe are seeking a dynamic and talented individual to join an asset manager based in Geneva as a Junior Legal and Compliance Officer. This opportunity offers a highly dynamic and diverse professional environment. - Assist the team in day-to-day business management. - Contribute to the implementation and monitoring of compliance procedures (KYC / Onboarding). -...
-
Head, Legal
vor 5 Monaten
Geneve, Schweiz Alcon VollzeitHead of L&C International This role will lead the Legal & Compliance (L&C) function for International and act as a strategic business partner to the President of International, President of International Surgical and President of International Vision Care and International Marketing Group. This person will have the ability to advise at very senior level on...
-
Corporate Legal Administrative Assistant
vor 5 Monaten
Geneve, Schweiz goFLUENT VollzeitgoFLUENT is fundamentally disrupting the language learning market around the world, helping companies design a global digital training strategy for their employees. goFLUENT accelerates the process of learning language through its platform, a unique blend of AI-powered technology, unmatched content library, and human interaction. We are a mission-driven...
-
Head of Legal
vor 5 Monaten
Geneve, Schweiz Mirabaud Asset Management Vollzeit**Company Description** Joining Mirabaud, means entering an entrepreneurial and innovative environment. With the 7th generation of the Mirabaud family working within the bank, the culture is that of a family business. With over 750 employees based in 10 countries worldwide, Mirabaud offers opportunities to develop one’s career across an international...
-
Executive Assistant to The Cfo
vor 5 Monaten
Geneve, Schweiz SGS VollzeitCompany Description **_ We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world._** **Job...
-
Executive Assistant to The Founder
vor 5 Monaten
Geneve, Schweiz Fyte VollzeitExecutive Assistant to the CEO - Luxury goods company FR ENG ITA FYTE is currently recruiting for an Executive Assistant to the CEO & Founder of a luxury goods company (150 employees). The role is based in Geneva (city center) in a beautiful office which is the company HQ. This position will provide comprehensive administrative support to the CEO. This...
-
Legal Administrative Assistant
vor 5 Monaten
Geneve, Schweiz Proton VollzeitA better internet, where privacy is the default, is possible. Building this better internet might seem daunting or even unthinkable, but at Proton, this is what we do every day. Today, Proton makes privacy universally accessible. Journalists from outlets like The Guardian and The New York Times, some of the world's largest organizations, and people in more...
-
Legal Internship
vor 5 Monaten
Geneve, Schweiz Banque Heritage VollzeitGENEVA (fixed-term 12 months) Our Legal Department’s mission is to provide legal and regulatory support to the Business areas in their responsibility to comply with the relevant laws, regulations, and internal procedures. Our Legal team provides advisory service for all legal aspects of the various business lines’ activities in Switzerland, manages...
-
Legal Adviser
vor 5 Monaten
Geneve, Schweiz PICTET Vollzeit**Your team**: - Corporate Functions includes the Group’s non-banking activities and employs more than 600 people. These functions are carried out by specialists with expertise across all business units and include the Communications, Compliance, Finance, Human Resources, Information Security, Internal Audit, Legal, Corporate Office, Risk and Tax...
-
Legal Internship
vor 5 Monaten
Geneve, Schweiz Banque Heritage Vollzeit(fixed-term 12 months) Our Legal Department’s mission is to provide legal and regulatory support to the Business areas in their responsibility to comply with the relevant laws, regulations, and internal procedures. Our Legal team provides advisory service for all legal aspects of the various business lines’ activities in Switzerland, manages legal cases...
-
V.i.e. Compliance Assistant
vor 5 Monaten
Geneve, Schweiz Société Générale Vollzeit**Vos missions au quotidien**: This VIE position is within the Compliance department of SG Zürich Branch based in their office in Geneva and reporting to a Senior Compliance Officer of the team. The team consists of 7 persons that are located in Zürich and Geneva. We are performing all Compliance tasks for the whole Corporate and Investment bank in...
-
Compliance Manager
vor 5 Monaten
Geneve, Schweiz The Source World Connection VollzeitOur company, an online platform connecting buyers and sellers of exceptional goods, is seeking a compliance manager to join its team in the context of a newly created position. The position is a 60% part-time, based in Geneva. You will implement compliance procedures and risk management closely with management. Position Objectives: - Implement a...
-
Legal Counsel- Gas Power Emissions and Trading
vor 5 Monaten
Geneve, Schweiz TotalEnergies Vollzeit**Pays** Suisse **Lieu** Switzerland **Lieu de travail** GENEVE-WTC1(CHE) **Société employeur** TOTSA TotalEnergies Trading SA **Domaine** Droit des Entreprises **Type de contrat** CDI **Expérience** Minimum 3 ans - You have a minimum of 3 to 5-year post-qualification experience as a licensed solicitor or an equivalent European qualification,...
-
Emea Legal Counsel
vor 5 Monaten
Geneve, Schweiz FMC Corporation VollzeitLegal Counsel EMEA **About FMC**: FMC is an agricultural sciences company that advances farming through innovative and sustainable crop protection technologies. FMC invests significant resources in discovering new active ingredients, developing innovative formulations and biologicals in addition to advancing precision agricultural technologies that support...