HR Administrator

What you do here
HR Administrator is responsible for the maintenance of all available HR systems and tools. Works closely with the Swiss HR team and regional Global Travel Retail & International Distributors Office Managers/Coordinators (Dubai, Hong Kong, Singapore) in securing all needed documentation for the new employees, tools and equipment and supporting smooth onboarding process.
**General duties**:
Responsible for maintenance of Cornerstone (talent platform), SAP, Umantis - recruiting platform, LILI - Onboarding and Training
New entries registration - work closely with HR BP and with the GTR and DIS teams to assign onboarding workshops to new employees, and also to assign trainings to all employees
Works with IT to secure timely updates and order hardware and needed equipment for the new employees and maintenance of GTR and DIS Outlook Distribution Groups
Works in collaboration with local Swiss payroll team to insure timely payments and maintenance of personnel records
Responsible for booking and processing of HR-related invoices
**Office Administration**:
**Organizing and maintaining personnel records**: Works with the HR Swiss team and with the local Office Managers/Coordinators (Dubai, Hong Kong, Singapore, Chile, etc.) to secure that all documentation related to the employee employment is signed and secured in the HR file cabinet in the office archive
**HR Support**:
Organize recruiting venue, book meeting rooms and support logístically all needed for the recruiting process
Welcomes new employees and logístically supports the onboarding process
Supports Line Managers in writing recommendation and reference letters for employees
Participates in HR projects
**Executive Assistant supporting Head of Global Travel Retail**: Coordination of GTR events such as Annual Strategy Meeting, workshops organized in Zurich, onsite trainings, customer visits and provides logístical support for Head of GTR (visas, flights, hotels, etc.)
When you fit in with us
**Mindset**:
Curiosity & learning orientation
Strong communicator
Team player and proactive in interdisciplinary work. Foster collaboration at all levels through a dynamic, enthusiastic, and positive attitude.
**Competencies**:
Advanced coordination and planning skills
Knowledge of CH labor law
Critical thinking and problem solving
SAP experience - advantage
Advanced Microsoft Office skills (PPT, Word, Excel)
Approachable and culturally sensitive
Strong drive for results
Motivating and influencing others
Strong in conflict management
Our extras
Well-being
Health is important to us. We help you stay fit with on-site medical care, a physical fitness bonus and a healthy diet.
Development
Learning is written in CAPITAL letters here. Various exciting opportunities are available for your personal and professional development.
Mobility and flexibility
We support you with a mobility bonus and e-bikes on site. Depending on the role, home office is possible, but the magic happens at our sites.
Family-friendly environment - properly insured
Our social insurances, like maternity leave, go far beyond the obligatory - for your own protection as well as for your loved ones.
Diversity and inclusion
Our diversity is what makes us so successful. We are close to each other, communicate at eye level and cultivate an informal culture.
Perks
Numerous perks are available to you, such as the REKA card, a superb staff restaurant, discounts at Lindt boutiques and great leisure activities.