Programme Management Assistant

vor 4 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Asia Pacific Section, Asia-Pacific, Middle East and North Africa (APMENA) Branch, Field Operations and Technical Cooperation Division (FOTCD) of the Office of the UN High Commissioner for Human Rights (OHCHR) in Geneva, Switzerland. The incumbent reports to the Chief of the Asia-Pacific Section.

**Responsibilities**:
Within delegated authority, the Programme Assistant will be responsible for the following duties:

- Assists in the coordination of programme planning and preparation work for, typically, a medium-size and complex component of the departmental programme initiatives; monitors status of programme proposals and receipt of relevant documentation for review and approval.
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
- Reviews project documents, reports and correspondence, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Assists in the development of the annual work plan of the Unit and planning of the budget; verifies availability of funds; ensures necessary approval and entry in computerized budget system; monitors budget expenses, follows up on budget revisions and manages changes; helps to prepare the mid-year review and the end-of-year report; produces accounting spreadsheets to follow up, and liaises with the Finance and Budget Section as required, etc.
- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, scheduling, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on project delivery; Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.

Competencies

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience
At least five (5) years of experience in programme or project administration, technical cooperation, or related area is required.

Out of the five (5) years, a minimum of three (3) years of experience in the United Nations common system or similar international organization is desirable.

Experience using an Enterprise Resource Planning (ERP) system, such as Umoja, is desirable.

Experience with organizing meetings and travels is desirable.

Experience in formatting reports and other documents according to UN standards is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, whic

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Humanitarian Leadership Strengthening Section (HLSS), Operations and Advocacy Division (OAD), Office for the Coordination of Humanitarian Affairs (OCHA), Geneva, Switzerland. OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA...

  • Programme Management Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Secretary-General of United Nations Conference on Trade and Development (UNCTAD). **Responsibilities**: Within limits of delegated authority and under the overall supervision of the Director, Office of the Secretary-General, and the direct supervision of the Senior Staff Assistant, Office of the...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Housing and Land Management Unit (HLMU) of the Forests, Land and Housing Division (FLHD) of the United Nations Economic Commission of Europe (UNECE) based in Geneva, Switzerland. The incumbent will report directly to the P3, Programme Management Officer, and will be under the overall supervision of the P4,Secretary of the...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights in Geneva. The incumbent works under the overall supervision of the Chief of Branch and the functional supervision of the Programme...

  • Programme Management Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Market Access Section of the Economic Cooperation and Trade Division (ECTD) of the United Nations Economic Commission for Europe (UNECE) based in Geneva, Switzerland. The Programme Management Assistant reports directly to the P5, Chief of the Market Access Section. **Responsibilities**: Within limits of delegated authority,...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Sustainable Human Development Section (SHDS) in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent will work under the direct supervision of the Chief of...

  • Programme Management Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located within the Secretariat of the Independent International Commission of Inquiry on the Syrian Arab Republic in the Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights, in Geneva, under the overall supervision of the Coordinator of the Secretariat. **Responsibilities**: ...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Coordination, Information and Communication Unit (CICU) in Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) within the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The Incumbent will work under the general supervision of...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Coordination, Information and Communication Unit (CICU) in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD), of the United Nations Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent will work under the general supervision of...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Budget and Project Finance Section (BPFS) of the Programme Support Management Service (PSMS) in the United Nations Conference on Trade and Development (UNCTAD). **Responsibilities**: Under the supervision of the Budget and Finance Officer, the Programme Management Assistant is responsible for the following duties: - Assists in...

  • Programme Management Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 236858 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Jun 13, 2024 **Deadline** : Jun...

  • Programme Management Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Technology, Innovation and Knowledge Development Branch of the Division on Technology and Logistics (DTL) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the Chief of the Human Resources Development Section and receives the overall guidance of the Chief of...

  • Programme Management Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Forest, Land Management and Housing Division (FLHD) of the United Nations Economic Commission for Europe (ECE), based in Geneva, Switzerland. The incumbent reports directly to the P5, Chief of Section, ECE/FAO Forestry and Timber Section, and is under the overall supervision of the D1, Chief of Service. **Responsibilities**: ...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 232869 **Job Network** : Economic, Social and Development **Job Family** : Programme Management **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Environment Programme **Date Posted** : May 2, 2024 **Deadline** : Jun 1, 2024 **Org....

  • Programme Management Assistant

    vor 4 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Environment and Multi-domain Statistics Section of the Statistical Division of the Economic Commission for Europe, based in Geneva Switzerland. The incumbent works under the direct supervision of the P5, Chief of Section, and is under the overall supervision of the D1, Chief of Service. **Responsibilities**: Within limits...

  • Programme Management Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent works under the general supervision of the Chief of SPB, and the direct supervision of the Unit...

  • Programme Management Assistant

    vor 15 Stunden

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent works under the general supervision of the Chief of SPB, and the direct supervision of the Unit...