Programme Management Assistant
vor 2 Monaten
This position is located in the UDHR75 Secretariat, (75th anniversary year of the¿Universal Declaration of Human Rights),¿Executive Office of the United Nations High Commissioner for Human Rights, (OHCHR), Executive Direction and Management. The incumbent reports to the Chief of Staff and the Senior Human Rights Officer (UDHR75 Secretariat).
**Responsibilities**:
Within limits of delegated authority, the Programme Assistant will be responsible for the following duties:
- Assists in the coordination of programme/project planning and preparation work for the Executive Office as related to the UDHR75 initiative; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
- Compiles, summarizes, and presents basic information/data on the UDHR75 initiative and related programmes/projects, topics or issues.
- Reviews project documents, including cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Assists with the organisation of key UDHR75 initiative activities in coordination with diverse organisational units, including the December Human Rights Summit.
- Serves as focal point for administrative coordination of programme/project implementation activities related to UDHR75, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, meeting or conference organisation, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
- Drafts correspondence on programme/project-related issues and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; drafts correspondence, responds to complex information requests and inquiries especially as related to UDHR75 initiative; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.
Competencies
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent is required.
Work Experience
A minimum of five (5) years in programme or project administration, technical cooperation, administration, or related area is required.
Out of the five (5) years, at least three (3) years within the United Nations Common System, or similar international organisation, is desirable.
Experience working with Enterprise Resource Planning (ERP) systems, such as Umoja is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
THIS POSITION IS TEMPORARILY AVAILABLE UNTIL 31 DECEMBER 2023.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operatio
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