Arts and Culture Coordinator

vor 3 Wochen


Geneve, Schweiz World Economic Forum LLC Vollzeit

Arts and Culture Coordinator

The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation.

The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas.

Arts and Culture plays a crucial role in the Forum’s efforts to change hearts and minds and create impact around the great issues of our time.

There is an exciting opportunity for an experienced and motivated individual to join the Arts and Culture Team in this newly created role and contribute to the impact of Arts & Culture with an extraordinary community of 250+ cultural leaders and institutions

Why we are recruiting

The Arts & Culture team is expanding, and a new opportunity has been created.

Reporting Lines & Interactions

The Arts and Culture Coordinator will report to the Head of Arts and Culture. Internal interactions will be with: Arts and Culture lead, Design, Events, Logistics, Finance, Marketing and Comms teams. External interactions will be with: Artists, Production houses, Agents, Cultural Institutions, Arts Festivals,

Breakdown of main responsibilities

The Arts & Culture Coordinator is responsible for handling all administrative tasks relating to the Arts and Culture activities, events and programmes.

Key responsibilities include:
- Coordination of Artist & Production contracts- Building excellent relations with artists/agents- Coordinating artist accommodation and travel- General administrative support to ensure the planning of each event is efficient.- 50% Coordination and admin support- 30% Events planning and logistics- 20% Project management- Coordination of contacting, including negotiation support, issuance of contract, and invoicing- Responsible for the efficient tracking of event and project specific budgets working closely with the Head of Arts and Culture- Act as a point of contact within the Arts and Culture team for all queries and administrative needs for artists and creatives- Liaising with artists/agents/cultural institutions/production companies- Ensure all artists have the appropriate right to work certification and visas for Switzerland and any other countries within which the Forum organises Institutional events.- Organise accommodation for artists, creatives, and staff/crew, and develop strong relationships- Prepare and maintain welcome materials and event handbooks for artists, creatives, and staff/crew- Coordinate event logistics and operational requirements for Arts & Culture led events- Ensure accurate and updated reporting for all Arts & Culture projects and initiatives- Ensure that all project content (web and digital) is accurate and up-to-date, and support the curation of the project community on the Forum’s digital platforms- Undertake other administrative tasks as required.

Preferred Requirements and Experience- Experience (ideally 2+ years) in arts administration- Experience in contract negotiation- Excellent oral and written communication skills in English, with a friendly, approachable and professional manner- Strong organizational skills- Passionate about the arts ideally with specific knowledge of Visual and Performing Arts- High level of computer literacy, including majority of Microsoft office products (Excel/Word etc)- Proven ability to deliver objectives and work consistently under pressure- Excellent proof-reading skills and attention to detail

Why work at the Forum:
The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change



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