Finance Assistant, Accounts-payable 50%

Vor 3 Tagen

Geneve, Schweiz Medicines for Malaria Venture (MMV) Vollzeit

Location: Geneva, Switzerland

Part-time

Partially remote

Medicines for Malaria Venture (MMV) is a leading product development partnership (PDP) in the field of antimalarial drug research and development. Its mission is to reduce the burden of malaria in disease-endemic countries by discovering, developing and delivering new, effective and affordable antimalarial drugs.

For 25 years, we have worked with an extensive network of donors, private and public sector partners, experts and clinical centers in endemic countries to develop an outstanding portfolio of antimalarial projects. Through our PDP business model, we bring together dedicated sources of funding and know-how to committed partners to support all stages of the research and development process and access to medicines in endemic countries.

The Finance team at MMV is at the heart of our organization’s financial operations. Responsible for managing all financial activities, our team ensures accuracy and compliance in financial reporting and analysis, budgeting, cost allocation, financial audits, and maintaining effective treasury operations. Additionally, the team is currently modernizing its ERP accounting system to upgrade its financial processes.

We are seeking a Finance Assistant at 50% to start immediately in view of an upcoming extended parental leave from early June 2024 to February 2025. As a Finance Assistant, you will play a crucial role in supporting our finance department. You will be responsible for processing national and international invoices and payments in line with our internal policies and you will be interacting with staff across all departments and external suppliers.

**Primary duties and responsibilities**:

- Assist the finance team in preparing and processing payments ensuring that invoices are checked, and prices are correct, and that any discrepancies are investigated and dealt with appropriately.
- Verify that invoices are authorized for payment by relevant approval manager and matched to purchase orders where applicable.
- Record invoices and credit notes on the Business Central accounting system (formerly Microsoft Navision) using appropriate accounting codes and ensure that payments and credits are posted accurately.
- Deal with enquiries related to invoices and payments, including liaising with relevant departments and external vendors to ensure that enquiries are answered in a timely manner.
- Set up new vendor accounts and amend existing vendor details as necessary.
- Support the finance team in providing accurate documentation for VAT exemption and reimbursement.
- Assist in the coordination of audits and provide support during the audit process.

**Education and experience**:

- Formal vocational training related to finance, accounting, or business economics.
- 1-3 years of practical experience related to accounts payable, in addition to the knowledge acquired during vocational training.
- Experience and use of international payment systems and foreign exchange.
- Understanding of cut-off issues, accrual accounting and project budgeting

**Technical skills required**:

- Proficiency in bookkeeping and accounting principles and strong knowledge of financial records management and procedures
- Knowledge of accounts payable and accounts receivable processes
- Ability to calculate, post, and verify numerical data
- Experience in preparing financial documents such as reports, invoices, and payroll
- Being familiar in the use of Enterprise Resources Planning (ERP) tools, experience in the use of Microsoft Navision or Business Central would constitute an asset
- Fluency in English and French (spoken and written): ability to understand and speak both languages in a professional context

**Behavioural skills required**:

- Analytical, meticulous, striving for accuracy and results oriented
- Able to communicate clearly and explain financial information effectively to non-financial stakeholders
- Strong written and verbal communication skills
- Able to cope with stress and to perform under time pressure
- Collaborative and teamwork oriented
- Able to work with mínimal supervision
- Able to interact with colleagues and partners from different backgrounds and from different levels, and have an understanding of the complexities that come along with working in an international environment

**Contract type**:fixed-term employment contract from early June 2024 to February 2025

**Working level**: 50% with working periods to be mutually agreed

Interested applicants should send their CV and a cover letter giving reasons for their interest in the position before **14th May 2024

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