International Programmes Assistant

Vor 6 Tagen

Lausanne, Schweiz Medair Vollzeit

**Location**: Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.**Starting Date & Initial Contract Details**:
May 2024. 50%, open-ended contract.

**Role Overview**:
Directly supporting the International Programmes team in administrative tasks, gathering department information & data, minuting meetings, collating feedback on new policies and positions, helping organize workshops, conferences and trainings, providing International Programmes Director (IPD) fieldtrip preparation support, Global Emergency Response Team and Security Advisor administrative support.

**Key Activity Areas**:

- Programmes & International Programmes Director Administrative Support, 70% of time required_
- Provide support capacity where needed and as prioritised by the International Programmes Director (IPD), working in close coordination with Head of Country Programmes (HCPs), Global Emergency Response Team (GERT), Security Advisors and Sector Advisor Team Leads.
- Maintain and introduce where necessary, streamlined administrative processes to enable the team to function efficiently and effectively in all administration tasks.
- Plan the weekly Programmes meeting and the bi‐weekly CD call.
- Take meeting minutes with International Programmes Department, COVID Taskforce, CD group etc. Follow up with people on action points.
- Support on knowledge management, SharePoint and Box transfer for International Programmes.
- Field travel support for IPD.
- Support organisation of team events, workshops and conferences.
- Facilitate and map the annual International Programmes Calendar.
- Collate feedback from CDs and International Programmes on various policy and process revisions.
- Technical Assistance, 20% of time required_
- To support the team in cross‐organisational activities such as the Core Humanitarian Standards.
- Collate Country Strategy Plans and necessary administration.
- Support the team with internal information management, such as gathering KPIs and Annual Report Data.
- Extra country-specific support (10%)_
- Support HCPs with the necessary administration to meet donor vetting requirements for specific grants, liaising with the relevant in-country logistic teams, and entering data into the donor vetting portal for approval
- Team Spiritual Life_
- Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
- Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
- Encouraged to join and contribute to Medair’s international prayer network.
- This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary._ This position is Jobupfree.

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