Multifunctional Assistant

Key responsibilities:1. Administrative SupportManage schedules and appointments.Organize travel arrangements (ticket booking, hotels, logistics).Prepare and monitor correspondence (emails, letters).Handle administrative documents (invoices, contracts, confidential files).Process calls, messages, and screen requests as appropriate.2. Project CoordinationCoordinate and track specific projects (investments, real estate management, events).Prepare and follow up on reports and briefing documents for management.Oversee budgeting and manage timelines.Collaborate with external partners (lawyers, accountants, financial advisors) to ensure deliverables are met.Conduct research on development opportunities and keep up with relevant news impacting the family office's activities.3. Logistical Support and Event PlanningOrganize family events, meetings, and professional appointments.Coordinate with external vendors (caterers, venues, etc.).Manage invitations, confirmations, and event logistics.Desired profile & Required skillsDegree in administration, management, or related field.At least 3 years of experience in a similar role, ideally within a family office or private structure.Excellent written and spoken French and English.Proactive, with a high degree of autonomy in decision-making.Organizational and Time Management Skills: Ability to prioritize tasks and manage multiple projects simultaneously.Versatility and Adaptability: Responsiveness and flexibility to handle diverse requests.Interpersonal Skills: Discretion, a service-oriented mindset, and strong communication skills.Technical Proficiency: Proficient in Microsoft Office Suite, project management tools, and other communication software.Attention to Detail and Confidentiality: Strong commitment to confidentiality and meticulous handling of sensitive information.