Multifunctional Assistant

Key responsibilities:1. Administrative Support

• Manage schedules and appointments.
• Organize travel arrangements (ticket booking, hotels, logistics).
• Prepare and monitor correspondence (emails, letters).
• Handle administrative documents (invoices, contracts, confidential files).
• Process calls, messages, and screen requests as appropriate.

2. Project Coordination

• Coordinate and track specific projects (investments, real estate management, events).
• Prepare and follow up on reports and briefing documents for management.
• Oversee budgeting and manage timelines.
• Collaborate with external partners (lawyers, accountants, financial advisors) to ensure deliverables are met.
• Conduct research on development opportunities and keep up with relevant news impacting the family office's activities.

3. Logistical Support and Event Planning

• Organize family events, meetings, and professional appointments.
• Coordinate with external vendors (caterers, venues, etc.).
• Manage invitations, confirmations, and event logistics.

Desired profile & Required skills

• Degree in administration, management, or related field.
• At least 3 years of experience in a similar role, ideally within a family office or private structure.
• Excellent written and spoken French and English.
• Proactive, with a high degree of autonomy in decision-making.
• Organizational and Time Management Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
• Versatility and Adaptability: Responsiveness and flexibility to handle diverse requests.
• Interpersonal Skills: Discretion, a service-oriented mindset, and strong communication skills.
• Technical Proficiency: Proficient in Microsoft Office Suite, project management tools, and other communication software.
• Attention to Detail and Confidentiality: Strong commitment to confidentiality and meticulous handling of sensitive information.